Section one: Contracting entity
one.1) Name and addresses
Scottish Water
The Bridge, 6 Buchanan Gate, Stepps
Glasgow
G33 6FB
Contact
Andrew Mulvay
andrew.mulvay@scottishwater.co.uk
Country
United Kingdom
Region code
UKM - Scotland
Internet address(es)
Main address
https://www.scottishwater.co.uk/
Buyer's address
https://www.scottishwater.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Water
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Leased Vehicles
Reference number
SW25/FLE/1484
two.1.2) Main CPV code
- 34100000 - Motor vehicles
two.1.3) Type of contract
Supplies
two.1.4) Short description
Scottish Water is seeking to engage with potential supplier(s) for the Provision of Leased Vehicles.
The framework will be split into two (2) lots:
Lot 1 – Company Leased Vehicles
Lot 2 – Employee Salary Sacrifice Car Scheme
Please see lot specific descriptions for further information on the requirements of each lot.
There is no limitation to the number of lots bidders can bid for under this tender exercise.
two.1.5) Estimated total value
Value excluding VAT: £18,400,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Company Leased Vehicles
Lot No
1
two.2.2) Additional CPV code(s)
- 34110000 - Passenger cars
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Scotland Wide
two.2.4) Description of the procurement
LOT 1 – COMPANY LEASED VEHICLES
SW is seeking to appoint a single provider, Pan Scotland for the Provision of Company Lease Cars for its employees. The lease cars will be a mix of both jobs needs and user choice.
The successful supplier will be required to provide a full end-to-end management service for SW and its employees which will require robust processes and procedures both within and out of hours.
SW requires the supplier to take FULL responsibility and ownership for the management of this service, including but not limited to the following: -
• Service provision: -
O Accident Management
O Downtime Management
O Tyre provision
O 24/7 breakdown service
O Windscreen replacement
O Consultancy Service
O Vehicle Maintenance
O Online Portal – Reporting, quotes, account data
O Dedicated Account manager
O Downtime Management
• Provide competitive lease market rates.
• Compliance of CO2 within public sector procurement guidelines.
• Provision of EV vehicles. There is an expectation that all vehicles will be EV under this agreement.
• Provision of Multiple Vehicle Model options – Small, Medium, Large & Cross-over (SUV type)
• Provision of appropriate vehicle specification for City, Rural and Motorway users. (Safety Aspects, Comfort).
Please complete the relevant questionnaire on the Atamis portal.
The estimated net value range of expenditure under this lot is £8m - £10.4m. This range is based on historic service spend and envisaged usage under the next framework period. The spend profile will grow through the duration of the framework agreement as new subsequent lease agreements are purchased through the appointed provider. There is no guarantee of any minimum volume of work under this framework agreement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
The initial Framework Agreement duration will be for 48 months. Thereafter, SW reserves the right to extend the Framework Agreement, at their sole discretion, for a further four (4) years worth of extension options, subject to satisfactory performance, value for money and continued requirements.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The procurement documents and questionnaires can be accessed by logging in through the Scottish Water Atamis e-sourcing portal - https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects and ‘Registering Interest’ on the Provision of Leased Vehicles advert.
two.2) Description
two.2.1) Title
Lot 2 - Employee Salary Sacrifice Car Scheme
Lot No
2
two.2.2) Additional CPV code(s)
- 34110000 - Passenger cars
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Scotland Wide
two.2.4) Description of the procurement
LOT 2 – EMPLOYEE SALARY SACRIFICE CAR SCHEME
SW is seeking to appoint a single provider, Pan Scotland for the Provision of Employee Salary Sacrifice Car Scheme.
The appointed Supplier on this Lot will provide and administer a salary sacrifice car schemes for the employees of SW. All vehicles leased under this agreement will be EV.
The appointed Supplier provide a fully manage service may include, but not limited to the following:
• Provision of EV vehicles
• Provision of Multiple Vehicle Model options
• All servicing and maintenance
• Fully comprehensive motor insurance
• Annual road fund licence
• Replacement tyres
• Accident Management
• Roadside Assistance Including European Cover
• Lifestyle Protection
• Provide competitive lease market rates.
The scheme must comply with all applicable legal requirements, including adherence to HMRC tax regulation and provide the SW payroll team with all relevant data in a timely manner.
The Supplier must have web based portal for employees to access the vehicles available via their salary sacrifice scheme.
The Supplier will also be expected to support SW with promotion campaigns to target uptake of the scheme to eligible employees.
The estimated net value range of expenditure under this lot is £6m - £8m. This range is based on historic service spend and envisaged usage under the next framework period. The spend profile will grow through the duration of the framework agreement as new subsequent lease agreements are purchased through the appointed provider. There is no guarantee of any minimum volume of work under this framework agreement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
The initial Framework Agreement duration will be for 48 months. Thereafter, SW reserves the right to extend the Framework Agreement, at their sole discretion, for a further four (4) years worth of extension options, subject to satisfactory performance, value for money and continued requirements.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The procurement documents and questionnaires can be accessed by logging in through the Scottish Water Atamis e-sourcing portal - https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects and ‘Registering Interest’ on the Provision of Leased Vehicles advert.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Please see Procurement Documents for further information.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please see Procurement Documents for further information.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 July 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
To access this opportunity, please register using the following link:
https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Scottish Water
The Bridge, 6 Buchanan Gate, Stepps
Glasgow
G33 6FB
Country
United Kingdom