Section one: Contracting authority
one.1) Name and addresses
Valentines High School
Cranbrook Road, Gants Hill, Ilford
Essex
IG2 6HX
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
http://www.valentines-school.org.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Valentines High School ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide cleaning services for Valentines High School.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £685,332.82
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
The successful Supplier will be required to provide cleaning services for Valentines High School.
Contract value = £540,000
The successful tenderer will be required to provide cleaning services at Valentines High School.
Client objectives
1.The Client is looking for a fixed price contract cost to the School.
2.The Client is now seeking proposals to maintain and improve the cleaning services while remaining cost effective and affective for the entire School community.
3.The contract being tendered is for 36 months in duration from August 2024 until July 2027.
The contract is fixed price with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the School. The School require that the tendered amount of hours are worked at all times.
The basis and rationale that the Client requires the successful contractor to operate to at all times is being able to provide a clean School that is fit for purpose and that the Contractor is proactive in the management of the contract.
Full details in relation to Valentines High School may be obtained by visiting: http://www.valentines-school.org.uk
See SQ Document for more information.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please be aware that this opportunity is now closed and this is the Contract Award Notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-035547
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 June 2024
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Town and Country Cleaners Limited
St Andrews House, Station Road East
Canterbury
CT1 2BJ
Country
United Kingdom
NUTS code
- UKJ4 - Kent
National registration number
02482612
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £540,000
Total value of the contract/lot: £685,332.82
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=893229569
GO Reference: GO-2024103-PRO-27905706
six.4) Procedures for review
six.4.1) Review body
Valentines High School
Cranbrook Road, Gants Hill, Ilford
Essex
IG2 6HX
Country
United Kingdom