Section one: Contracting authority
one.1) Name and addresses
River Clyde Homes
Clyde View, 22 Pottery Street
Greenock
PA15 2UZ
procurement@riverclydehomes.org.uk
Telephone
+44 8000132196
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
Buyer's address
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12102
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Insurance Services
Reference number
RCH589
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
The River Clyde Homes Group (RCHG) are seeking to employ a suitably experienced and competent Insurance Firm, or broker, to provide annual Insurance cover for the elements stated below:
Property Stock
Group Personal Accident
Combined Liability
Crime
Office & Computer Combined
Motor
Contract Works
Professional Indemnity
Engineering
Cyber Liability
Detailed information in relation to RCHG’s requirements for each schedule are provided at Appendix F.
Supporting information (claims experience, plant lists, motor vehicles info, etc) to enable tenderers to provide a robust bid is provided at Appendix G.
The successful bidder will be expected to provide general guidance and advice on insurance and risk management issues, and keep RCHG up to date with relevant technical and legislative developments
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
- 66514110 - Motor vehicle insurance services
- 66515200 - Property insurance services
- 66515000 - Damage or loss insurance services
- 66516100 - Motor vehicle liability insurance services
- 66516400 - General liability insurance services
- 66518100 - Insurance brokerage services
- 66517300 - Risk management insurance services
- 66516500 - Professional liability insurance services
- 66519310 - Insurance consultancy services
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Inverclyde
two.2.4) Description of the procurement
The River Clyde Homes Group (RCHG) are seeking to employ a suitably experienced and competent Insurance Firm, or broker, to provide annual Insurance cover for the elements stated below:
Property Stock
Group Personal Accident
Combined Liability
Crime
Office & Computer Combined
Motor
Contract Works
Professional Indemnity
Engineering
Cyber Liability
Detailed information in relation to RCHG’s requirements for each schedule are provided at Appendix F.
Supporting information (claims experience, plant lists, motor vehicles info, etc) to enable tenderers to provide a robust bid is provided at Appendix G.
The successful bidder will be expected to provide general guidance and advice on insurance and risk management issues, and keep RCHG up to date with relevant technical and legislative developments
two.2.5) Award criteria
Quality criterion - Name: Methodology & Approach / Weighting: 10.00%
Quality criterion - Name: Key Performance Indicators / Weighting: 5.00%
Quality criterion - Name: Community Benefits / Weighting: 5.00%
Quality criterion - Name: Fair Work First / Weighting: 5.00%
Quality criterion - Name: Data Protection / Weighting: Pass/Fail
Price - Weighting: 75%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will run for an initial 3-year period. RCH may wish, at its sole discretion, to extend any resultant agreement for a further 12 month period subject to the agreement of the successful bidder.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
It is a requirement that companies must hold a current registration with the Financial Conduct Authority (FCA) for insurance distribution services.
three.1.2) Economic and financial standing
List and brief description of selection criteria
SPD Question 4B.5.1a
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Professional Risk Indemnity Insurance = 5m GBP
SPD Question 4B.5.1b
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employers Liability Insurance = 5m GBP
4B.5.2
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Public Liability Insurance = 5m GBP
4B.6
The bidder’s company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies, that are deemed to be financially stable by RCH’s Finance Department, on the strength of their financial report will be eligible to be a party to the contract. It is the tenderers responsibility to ensure that the information held by Dun & Bradstreet is up to date at the time of submission. If you prefer to have this assessment carried out in respect of a guarantor, such as an ultimate parent body, then you may elect for this option and details of the guarantor should be provided. Bidders should provide their company registration number in the space provided in the SPD.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The contract will be subject to formal Key Performance Indicators which are detailed within the attached tender document.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2019/S 228-559691
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
27 November 2023
Local time
12:00pm
Changed to:
Date
19 January 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 November 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: October 2027
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tenders must be submitted electronically via the Public Contracts Scotland (PCS) Electronic Tender Post Box. Any response not submitted via the post box will not be considered. Any questions in relation to the tender must be raised via the 'Question & Answer' function of the PCS website. Tenderers should ensure they read and understand the SPD guidance document attached to the contract notice prior to submitting a bid.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=748638.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Bidders are required to set out what specific, tangible, community benefits they will bring to the Inverclyde area in the event of a successful bid. The response may address but is not limited to, targeted recruitment & training; equal opportunities; supply-chain initiatives; environmental initiatives (recycling), community consultation; contributions to education; the promotion of social enterprises; and resources for community initiatives. These benefits must be specific to this contract and not part of a wider Corporate Social Responsibility (CSR) programme. 5.00% of the total tender score will be allocated for this award criterion.
(SC Ref:748638)
six.4) Procedures for review
six.4.1) Review body
Greenock Sheriff Court House,
1 Nelson St, Greenock
Greenock
PA15 1TP
Country
United Kingdom