Scope
Reference
CU.1484
Description
The Wales Higher Education Libraries Forum (WHELF) represents all higher education institutions in Wales. These institutions, together with the National Library of Wales and the NHS Libraries in Wales, have procured a cloud-hosted next generation library management system.
Contract 1. LMS
Supplier
Contract value
- £18,324,434 including VAT
Above the relevant threshold
Earliest date the contract will be signed
30 June 2025
Contract dates (estimated)
- 16 December 2026 to 15 December 2033
- Possible extension to 15 December 2039
- 13 years
Description of possible extension:
Two x 3 Year Extensions
Main procurement category
Goods
CPV classifications
- 48160000 - Library software package
Contract locations
- UKL - Wales
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Additional or repeat goods, services or works - further goods, services or works following a competitive procedure
A change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.
Supplier
Ex Libris (UK) Ltd
- Companies House: 3438440
- Public Procurement Organisation Number: PTWH-6684-NPZY
70 St Mary Axe
London
EC3A 8BF
United Kingdom
Region: UKI31 - Camden and City of London
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. LMS
Contracting authority
CARDIFF UNIVERSITY
- Companies House: RC000089
- Public Procurement Organisation Number: PHVT-4343-HWYR
Park Place
Cardiff
CF10 3AT
United Kingdom
Email: procurement@cardiff.ac.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Other organisations
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
PRIFYSGOL ABERYSTWYTH UNIVERSITY
Summary of their role in this procurement: WHELF Member
- Charity Commission (England and Wales): 1145141
- Public Procurement Organisation Number: PDMD-5638-NXMT
Visualisation Centre
Penglais
SY23 3BF
United Kingdom
Email: bylstaff@aber.ac.uk
Region: UKL14 - South West Wales
BANGOR UNIVERSITY
Summary of their role in this procurement: WHELF Member
- Companies House: RC000036
- Public Procurement Organisation Number: PHCG-5488-VCYR
College Road
Bangor
LL57 2TH
United Kingdom
Email: preaward@bangor.ac.uk
Website: https://my.bangor.ac.uk/
Region: UKL12 - Gwynedd
CARDIFF METROPOLITAN UNIVERSITY
Summary of their role in this procurement: WHELF Member
- Charity Commission (England and Wales): 1140762
- Public Procurement Organisation Number: PPNB-5569-JLHH
Western Avenue
Cardiff
CF5 2YB
United Kingdom
Email: purchasing@cardiffmet.ac.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Wrexham University
Summary of their role in this procurement: WHELF Member
- UK Register of Learning Providers (UKPRN number): 10007833
- Public Procurement Organisation Number: PLBJ-3339-VBBG
Mold Road
Wrexham
LL11 2AW
United Kingdom
Email: emma.taylor@wrexham.ac.uk
Region: UKL23 - Flintshire and Wrexham
SWANSEA UNIVERSITY
Summary of their role in this procurement: WHELF Member
- Companies House: RC000639
- Public Procurement Organisation Number: PTNV-7472-GRTW
Singleton Park
Swansea
SA2 8PP
United Kingdom
Email: procurement@swansea.ac.uk
Region: UKL18 - Swansea
UNIVERSITY OF WALES:TRINITY SAINT DAVID
Summary of their role in this procurement: WHELF Member
- Charity Commission (England and Wales): 1149535
- Public Procurement Organisation Number: PCRP-2139-LPXM
College Road
CARMARTHEN
SA31 3EP
United Kingdom
Email: procurement@uwtsd.ac.uk
Region: UKL14 - South West Wales
UNIVERSITY OF SOUTH WALES - Including RWCMD
Summary of their role in this procurement: WHELF member
- Charity Commission (England and Wales): 1140312
- Public Procurement Organisation Number: PCWX-4677-HTMN
TREFOREST
PONTYPRIDD
CF37 1DL
United Kingdom
Email: procurement@southwales.ac.uk
Region: UKL15 - Central Valleys
OPEN UNIVERSITY(THE)
Summary of their role in this procurement: WHELF Member
- Companies House: RC000391
- Public Procurement Organisation Number: PQMB-1743-RHWV
Walton Hall
Milton Keynes
MK7 6AA
United Kingdom
Email: bdu-tenders@open.ac.uk
Website: http://www.open.ac.uk/
Region: UKJ12 - Milton Keynes
NATIONAL LIBRARY OF WALES
Summary of their role in this procurement: WHELF Member
- Charity Commission (England and Wales): 525775
- Public Procurement Organisation Number: PWWP-5539-JCXV
PENGLAIS
ABERYSTWYTH
SY23 3BU
United Kingdom
Email: caffael@llgc.org.uk
Region: UKL14 - South West Wales