Scope
Reference
WCC - 22715
Description
The successful supplier will undertake a programme of structurally testing and inspecting the Council's Street Lighting Columns from a programme provided by the Council each year. The successful supplier must structurally test the columns using the "Loss of Section" method and either certify the columns as being structurally safe for a further stated period of time, or recommend that the column is removed immediately or when practicable. The testing method must not require removal of the column door.
Warwickshire County Council is acting as the lead authority for a collaborative tendering process on behalf of the Council's listed below. A successful tender exercise will result in separate Contracts being entered into by each participating Council. The areas in the scope of this Procurement are as follows:
• Warwickshire County Council (WCC)
• Dudley Metropolitan Borough Council (DMBC)
• Sandwell Metropolitan Borough Council (SMBC)
The administration of each of the above Contracts, including payment to the successful supplier for Services carried out in accordance with the applicable Contract, will be carried out independently by, and will be the responsibility of, the applicable Council procuring the Services in question. To clarify, this Procurement is for a single Contractor to deliver Street Lighting Column Testing across all 3 areas listed above.
Total value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2029
- Possible extension to 31 August 2031
- 6 years
Description of possible extension:
There is the option to extend for further periods up to but not exceeding 24 months.
Main procurement category
Services
CPV classifications
- 50232100 - Street-lighting maintenance services
Contract locations
- UKG13 - Warwickshire
- UKG36 - Dudley
- UKG37 - Sandwell
Justification for not using lots
The Council's have benefitted historically from having one Supplier deliver the requirements across the 3 authorities in question, and the Contract has worked well. Therefore, all 3 authorities would like to continue to have one Supplier delivering this Contract across the 3 authorities in question.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
14 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 June 2031
Award criteria
| Name | Type |
|---|---|
| Price Per Test (based on bandings) | Price |
| Non-Cost Quality Questions | Quality |
| Social Value | Quality |
Weighting description
Quality - 20%
Social Value - 10%
Cost - 70%
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authorities
Warwickshire County Council
- Public Procurement Organisation Number: PDTN-5446-NMXW
Shire Hall
Warwick
CV34 4SA
United Kingdom
Email: procurement@warwickshire.gov.uk
Website: http://www.warwickshire.gov.uk
Region: UKG13 - Warwickshire
Organisation type: Public authority - sub-central government
Sandwell Metropolitan Borough Council
- Public Procurement Organisation Number: PJHD-8764-YRJJ
Sandwell Council House, Freeth Street
Oldbury
B69 3DE
United Kingdom
Region: UKG37 - Sandwell
Organisation type: Public authority - central government
Dudley Metropolitan Borough Council
- Public Procurement Organisation Number: PWYJ-3537-GLBW
Council House, Priory Road
Dudley
DY1 1HF
United Kingdom
Region: UKG36 - Dudley
Organisation type: Public authority - sub-central government