Section one: Contracting authority/entity
one.1) Name and addresses
NHS South West - Acutes
Acute Trusts
Bristol
South west region
Contact
BWPC Patty Campos
Telephone
+44 1174145050
Country
United Kingdom
Region code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
National registration number
1234
Internet address(es)
Main address
https://www.nbt.nhs.uk/bristol-weston-nhs-purchasing-consortium
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BCE Transportation 2022-25
Reference number
BWPCNC001637-14
two.1.2) Main CPV code
- 34144000 - Special-purpose motor vehicles
two.1.3) Type of contract
Supplies
two.1.4) Short description
Bristol Centre for Enablement’s (“BCE”) requirement of 25 vans to provide nationally and locally commissioned services that require clinical and engineering domiciliary visits across Bristol, North Somerset and South Gloucester (“BNSSG”) and the Southwest of England.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £597,486
two.2) Description
two.2.2) Additional CPV code(s)
- 34144000 - Special-purpose motor vehicles
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
Bristol Centre for Enablement’s (“BCE”) requirement of 25 vans to provide nationally and locally commissioned services that require clinical and engineering domiciliary visits across Bristol, North Somerset and South Gloucester (“BNSSG”) and the Southwest of England.
two.2.5) Award criteria
Cost criterion - Name: Cost / Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- No tenders or no suitable tenders/requests to participate in response to restricted procedure
Explanation:
Brexit, the Covid 19 pandemic and the Ukraine invasion have caused major disruption to the vehicle market with significant price increases, very limited availability, and long lead times that can be more than 12 months from the point of order. Time is of the essence given rising costs and availability and contracting a new fleet is urgently required to ensure service continuity, mitigate cost pressures, and access those vehicles that are available.
The Trusts requirements are ‘non‐standard’ as they include some operational fit out, but this
subsequently affects the providers resale value, a key factor in the business model, and most likely the reason for the lack of bids.
7 companies were requested to submit an initial quotation. Only two submitted a quotation. The rest did not response or were unable to help given the specific requirements. Of those who responded, Pearce Bros (AutoRentals) Ltd submitted the lowest life-cycle cost.
In addition, Pearce Bros (AutoRentals) Ltd were chosen based on the earliest delivery date and ownership of the tail lift, which was a key requirement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
35017
Title
Bristol Centre for Enablement’s Transportation 2022-2025
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
8 November 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Pearce Bros (AutoRentals) Ltd
10-14 Stover Road, Yate, Bristol
Yate, Bristol
BS37 5JN
Country
United Kingdom
NUTS code
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
National registration number
03519661
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £597,486
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Bristol and Weston NHS Procurement Consortium
Bristol
BS10 5NB
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Marie-Clare Reid
Bristol
Country
United Kingdom