Planning

Market Engagement - Supply of Oils, Greases and DMU Coolant

  • ScotRail Trains Limited .

F04: Periodic indicative notice – utilities (periodic indicative notice only)

Notice identifier: 2025/S 000-031613

Procurement identifier (OCID): ocds-h6vhtk-0546e7

Published 11 June 2025, 3:37pm



Section one: Contracting entity

one.1) Name and addresses

ScotRail Trains Limited .

Atrium Court,, 50 Waterloo Street

Glasgow

G2 6HQ

Contact

Willie MacMillan

Email

willie.macmillan@scotrail.co.uk

Telephone

+44 3448110141

Country

United Kingdom

NUTS code

UKM - Scotland

Internet address(es)

Main address

https://www.scotrail.co.uk/

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30589

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

Additional information can be obtained from the above-mentioned address

one.6) Main activity

Railway services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Market Engagement - Supply of Oils, Greases and DMU Coolant

Reference number

SR044

two.1.2) Main CPV code

  • 24951100 - Lubricants

two.1.3) Type of contract

Supplies

two.1.4) Short description

ScotRail Trains Limited (SRT) are seeking to engage with the market to understand the capabilities of prospective suppliers for the supply / delivery of Oils, Greases and DMU Coolant to ScotRail locations in Glasgow, Edinburgh and Inverness

two.1.5) Estimated total value

Value excluding VAT: £773,000

two.1.6) Information about lots

This contract is divided into lots: Yes

two.2) Description

two.2.1) Title

Supply and Delivery of Oils and Greases

Lot No

1

two.2.2) Additional CPV code(s)

  • 24951100 - Lubricants

two.2.3) Place of performance

NUTS codes
  • UKM - Scotland
Main site or place of performance

Glasgow, Edinburgh and Inverness

two.2.4) Description of the procurement

Supply and Delivery of Oils and Greases to the following ScotRail locations:

Engineering Depot Cadder Yard Bishopbriggs, Glasgow, G64 1UZ

Engineering Depot Clayhills, (LNER) College Street, Aberdeen, AB11 6JW

Engineering Depot Corkerhill, Corkerhill Place, Glasgow, G52 1RU

Engineering Depot Eastfield, Carron Crescent, Glasgow, G22 6BY

Engineering Depot Haymarket, Russell Road, Edinburgh, EH12 5NB

Engineering Depot Inverness, Longman Road, Inverness, IV1 1RY

Duration - initial 3 years with potential to extend by 2 x 1-year options

two.2) Description

two.2.1) Title

Supply and Delivery of DMU Coolant

Lot No

2

two.2.2) Additional CPV code(s)

  • 24951300 - Hydraulic fluids

two.2.3) Place of performance

NUTS codes
  • UKM - Scotland
Main site or place of performance

Glasgow, Edinburgh and Inverness

two.2.4) Description of the procurement

Supply and Delivery of DMU Coolant to the following ScotRail locations:

Engineering Depot, Cadder Yard Bishopbriggs, Glasgow, G64 1UZ

Engineering Depot, Clayhills (LNER) College Street, Aberdeen, AB11 6JW

Engineering Depot, Corkerhill Corkerhill Place, Glasgow, G52 1RU

Engineering Depot, Eastfield Carron Crescent, Glasgow, G22 6BY

Engineering Depot, Haymarket Russell Road, Edinburgh, EH12 5NB

Engineering Depot, Inverness Longman Road, Inverness, IV1 1RY

Duration - initial 3 year period, with option to extend by 2 x 1-year options

two.3) Estimated date of publication of contract notice

10 November 2025


Section four. Procedure

four.1) Description

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes


Section six. Complementary information

six.3) Additional information

Prospective suppliers who have the capacity and capability to provide the requested items should register an interest on the Public Contracts Scotland site, AND should also access and complete the Market Engagement Questionnaire published on our e-sourcing portal at https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=801461.

(SC Ref:801461)