Scope
Description
This tender seeks to procure leasing services for a fleet of vehicles to support the Mid Yorkshire NHS Teaching Trust's operational needs, ensuring cost-effectiveness, reliability, and compliance with environmental and safety standards. The contract includes the provision, maintenance, and management of a fleet of 67 vehicles for a period of 3 years with an option to extend for 3 years.
Total value (estimated)
- £2,100,000 excluding VAT
- £2,520,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2031
- 6 years
Description of possible extension:
Option to extend for a further three (3) years.
Options
The right to additional purchases while the contract is valid.
Three (3) Year Extension Period.
Main procurement category
Services
CPV classifications
- 50111000 - Fleet management, repair and maintenance services
- 50111110 - Vehicle-fleet-support services
- 50111100 - Vehicle-fleet management services
Contract locations
- UK - United Kingdom
Lot constraints
Description of how multiple lots may be awarded:
Suppliers may bid for all three (3) lots or can bid per lot.
Lot 1. Passenger Cars
Description
Passenger Cars (Saloon, Hatchback, Estate, Coupe, Convertible, SUV's, 4x4's and MPV's)
Lot value (estimated)
- £700,000 excluding VAT
- £840,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Light and Medium Commercial Vehicles up to 7.5 Tonnes
Description
Vans (Chassis Cab, Combi, Crew, Tippers, Dropside, Fridge Vans, Fridge Box, Platform Cab, Luton). Car Derived Vans and Pickups.
Lot value (estimated)
- £700,000 excluding VAT
- £840,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Medium and Heavy Commercial Vehicles including Chassis and Cabs
Description
HGV's, Trucks (Box Body, Curtainside, Refrigerated), Flatbed, Chassis and Cab only.
Lot value (estimated)
- £700,000 excluding VAT
- £840,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Passenger Cars
Lot 2. Light and Medium Commercial Vehicles up to 7.5 Tonnes
Lot 3. Medium and Heavy Commercial Vehicles including Chassis and Cabs
No
Technical ability conditions of participation
Lot 1. Passenger Cars
Lot 2. Light and Medium Commercial Vehicles up to 7.5 Tonnes
Lot 3. Medium and Heavy Commercial Vehicles including Chassis and Cabs
No
Particular suitability
Lot 1. Passenger Cars
Lot 2. Light and Medium Commercial Vehicles up to 7.5 Tonnes
Lot 3. Medium and Heavy Commercial Vehicles including Chassis and Cabs
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
1 July 2025, 5:00pm
Tender submission deadline
14 July 2025, 12:00pm
Submission address and any special instructions
The Contracting Authority is utilising an electronic Tendering system ("E-Tendering Portal") to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Contracting Authority, including the submission of Tender responses will be conducted solely via the following link: https://health-family.force.com/s/Welcome User Guide: https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 June 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | Commercial Schedule |
Price | 60.00% |
| Technical | Technical Questions |
Quality | 30.00% |
| Social Value | Social Value Questions |
Quality | 10.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Pre Market Engagement done prior to Procurement Act 23 and was done under PCR2015.
Contracting authority
Mid Yorkshire Hospitals NHS Trust
- Public Procurement Organisation Number: PTPB-4248-VJQT
Trust HQ and education Centre, Aberford Road
Wakefeld
WF1 4DG
United Kingdom
Contact name: Phil Adamson
Telephone: 01924541493
Email: philip.adamson2@nhs.net
Website: https://www.midyorks.nhs.uk
Region: UKE45 - Wakefield
Organisation type: Public authority - central government