Section one: Contracting authority
one.1) Name and addresses
Derby City Council
The Council House, Corporation Street
Derby
DE12FS
Contact
Andrew Grover
Telephone
+44 1332643270
Country
United Kingdom
NUTS code
UKF11 - Derby
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Secure BACS Payment Software as a Service
Reference number
TD1679
two.1.2) Main CPV code
- 48400000 - Business transaction and personal business software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Secure Bankers' Automated Clearing Services (BACS) Payment Software as a Service to make payments directly from one bank account to another as a cost effective means to pay salaries and companies, and collect income from debtors and tax payers
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £39,100
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
Secure Bankers' Automated Clearing Services (BACS) Payment Software as a Service to make payments directly from one bank account to another as a cost effective means to pay salaries and companies, and collect income from debtors and tax payers. Some system users are based within the organisations Derby Homes Ltd, any associated Trusts set up by the Council during the Contract Term, and some Schools within the Authority area; however, the management of the system rests with and licenses are paid for by Derby City Council. Service Provider already in use at Council for several years.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.14) Additional information
A change of product at the current time would have a major impact on work activity, and create costs of change higher than annual costs (identified through past competition).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons (requirements within higher value of spend to replace existing system compared to operating costs with existing provider).
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-025955
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 October 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Paygate Solutions Limited
Wallingford
OX10 9BT
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £39,100
Total value of the contract/lot: £39,100
Section six. Complementary information
six.3) Additional information
The Council will consider procurement options for a replacement longer term contract around 48 months into the proposed contract duration.
six.4) Procedures for review
six.4.1) Review body
Derby City Council
Derby
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Council will consider procurement options for a replacement longer term contract around 48 months into the proposed contract duration.