- Scope of the procurement
- Lot 1 - YPO Own Brand Paper Filing
- Lot 2 - YPO Own Brand Plastic Filing
- Lot 3 - YPO Own Brand Pencil Cases
- Lot 4 - Manilla Dividers and Indexes
- Lot 5 - Popper Wallets
- Lot 6 - Punch Pockets
- Lot 7 - Display Books
- Lot 8 - Pencil Cases and Polypropylene Bags
- Lot 9 - Economy Ring Binders, Lever Arch and Box Files
- Lot 10 - Premium Laminating Products
- Lot 11 - Report Files
Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
The Contracts Team
Telephone
+44 01924664685
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register?ReadForm
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001219 The Supply of Filing Products
Reference number
001219
two.1.2) Main CPV code
- 30191100 - Filing equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Filing Products. The Framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements. YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Filing Products for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire
two.1.5) Estimated total value
Value excluding VAT: £20,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - YPO Own Brand Paper Filing
Lot No
1
two.2.2) Additional CPV code(s)
- 30191100 - Filing equipment
- 30197210 - Ring binders
- 30199000 - Paper stationery and other items
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of YPO Own Brand paper filing products. Goods will be delivered to YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification.
two.2) Description
two.2.1) Title
Lot 2 - YPO Own Brand Plastic Filing
Lot No
2
two.2.2) Additional CPV code(s)
- 30191100 - Filing equipment
- 30199000 - Paper stationery and other items
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of YPO Own Brand plastic filing products. Goods will be delivered to YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification.
two.2) Description
two.2.1) Title
Lot 3 - YPO Own Brand Pencil Cases
Lot No
3
two.2.2) Additional CPV code(s)
- 30191100 - Filing equipment
- 30199000 - Paper stationery and other items
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of YPO Own Brand pencil cases. Goods will be delivered to YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification.
two.2) Description
two.2.1) Title
Lot 4 - Manilla Dividers and Indexes
Lot No
4
two.2.2) Additional CPV code(s)
- 30191100 - Filing equipment
- 30199000 - Paper stationery and other items
- 30199600 - Dividers for stationery
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of Manilla dividers and indexes. Goods will be delivered to YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification.
two.2) Description
two.2.1) Title
Lot 5 - Popper Wallets
Lot No
5
two.2.2) Additional CPV code(s)
- 30191100 - Filing equipment
- 30199000 - Paper stationery and other items
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of popper wallets. Goods will be delivered to YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification.
two.2) Description
two.2.1) Title
Lot 6 - Punch Pockets
Lot No
6
two.2.2) Additional CPV code(s)
- 30191100 - Filing equipment
- 30199000 - Paper stationery and other items
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of punch pockets. Goods will be delivered to YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification.
two.2) Description
two.2.1) Title
Lot 7 - Display Books
Lot No
7
two.2.2) Additional CPV code(s)
- 30191100 - Filing equipment
- 30199000 - Paper stationery and other items
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of display books. Goods will be delivered to YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification.
two.2) Description
two.2.1) Title
Lot 8 - Pencil Cases and Polypropylene Bags
Lot No
8
two.2.2) Additional CPV code(s)
- 30191100 - Filing equipment
- 30199000 - Paper stationery and other items
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of pencil cases and polypropylene bags. Goods will be delivered to YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification.
two.2) Description
two.2.1) Title
Lot 9 - Economy Ring Binders, Lever Arch and Box Files
Lot No
9
two.2.2) Additional CPV code(s)
- 30191100 - Filing equipment
- 30197210 - Ring binders
- 30199000 - Paper stationery and other items
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of economy ring binders, lever arch and box files. Goods will be delivered to YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification.
two.2) Description
two.2.1) Title
Lot 10 - Premium Laminating Products
Lot No
10
two.2.2) Additional CPV code(s)
- 30191100 - Filing equipment
- 30197210 - Ring binders
- 30199000 - Paper stationery and other items
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of premium laminating products. Goods will be delivered to YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification.
two.2) Description
two.2.1) Title
Lot 11 - Report Files
Lot No
11
two.2.2) Additional CPV code(s)
- 30191100 - Filing equipment
- 30199000 - Paper stationery and other items
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This Lot is for the provision of report files. Goods will be delivered to YPO's distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st April 2024 to 31st March 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st April 2024 to 31st March 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The specification needs to be met, however for any numerical sizes, YPO will accept a tolerance up to 5% above the minimum specification.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 November 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 November 2023
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
six.3) Additional information
“YPO are purchasing on the behalf of other contracting authorities. Please see the below link
for details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom