Section one: Contracting authority/entity
one.1) Name and addresses
The Minister for the Cabinet Office acting through Crown Commercial Service
The Capital Building, Old Hall Street
Liverpool
L3 9PP
supplier@crowncommercial.gov.uk
Telephone
+44 3454102222
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Technology Products and Associated Services
Reference number
RM6068
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.2) Description
two.2.1) Title
Lot No
3
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48200000 - Networking, Internet and intranet software package
- 48210000 - Networking software package
- 48220000 - Internet and intranet software package
- 48300000 - Document creation, drawing, imaging, scheduling and productivity software package
- 48400000 - Business transaction and personal business software package
- 48500000 - Communication and multimedia software package
- 48600000 - Database and operating software package
- 48700000 - Software package utilities
- 48730000 - Security software package
- 48731000 - File security software package
- 48732000 - Data security software package
- 48800000 - Information systems and servers
- 48900000 - Miscellaneous software package and computer systems
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 72000000 - IT services: consulting, software development, Internet and support
- 72200000 - Software programming and consultancy services
- 72210000 - Programming services of packaged software products
- 72212732 - Data security software development services
- 72300000 - Data services
- 72500000 - Computer-related services
- 72800000 - Computer audit and testing services
- 72900000 - Computer back-up and catalogue conversion services
- 80533000 - Computer-user familiarisation and training services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
Crown Commercial Service as the Contracting Authority has put in place a Pan-Government Collaborative Framework Agreement for the supply of commodity technology goods and associated services for use by UK public sector. There are four (4) lots in total, for the detailed description please refer to the Specification. (Framework Schedule 1).
The agreement facilitates the purchase of technology hardware, software and associated services.
Associated services are summarised below (note - associated services can only be ordered with goods).
- end user support,
- service desk,
- integration,
- system installation,
- project management,
- training,
- leasing (hire of goods),
- security management,
- hardware asset management,
- software asset management,
- network infrastructure management service,
- device as a service,
- escrow.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2020/S 013-025895
Section five. Award of contract/concession
Contract No
1
Lot No
3
Title
Software & Associated Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
20 December 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
The Minister for the Cabinet Office acting through Crown Commercial Service
The Capital Building, Old Hall Street
Liverpool
L3 9PP
supplier@crowncommercial.gov.uk
Telephone
+44 3454102222
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,000,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Minister for the Cabinet Office acting through Crown Commercial Service
The Capital Building, Old Hall Street
Liverpool
L3 9PP
supplier@crowncommercial.gov.uk
Telephone
+44 3454102222
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
The Minister for the Cabinet Office acting through Crown Commercial Service
9th Floor, The Capital, Old Hall Street. L3 9PP
Liverpool
L3 9PP
supplier@crowncommercial.gov.uk
Telephone
+44 3454102222
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48000000 - Software package and information systems
seven.1.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48200000 - Networking, Internet and intranet software package
- 48210000 - Networking software package
- 48220000 - Internet and intranet software package
- 48300000 - Document creation, drawing, imaging, scheduling and productivity software package
- 48400000 - Business transaction and personal business software package
- 48500000 - Communication and multimedia software package
- 48600000 - Database and operating software package
- 48700000 - Software package utilities
- 48730000 - Security software package
- 48731000 - File security software package
- 48732000 - Data security software package
- 48800000 - Information systems and servers
- 48900000 - Miscellaneous software package and computer systems
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 72000000 - IT services: consulting, software development, Internet and support
- 72200000 - Software programming and consultancy services
- 72210000 - Programming services of packaged software products
- 72212732 - Data security software development services
- 72300000 - Data services
- 72500000 - Computer-related services
- 72800000 - Computer audit and testing services
- 72900000 - Computer back-up and catalogue conversion services
- 80533000 - Computer-user familiarisation and training services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
This lot is aimed at Suppliers for software, who have the capability to supply a full range of commercial and Open Source commodity off-the-shelf software, software licenses and associated commoditised software services.
Suppliers will have the ability to provide (not limited to) warranties; including but not limited to; extended product warranties; repairs and bug fix warranties in addition to that, the Supplier shall manage such product returns and replacements as appropriate. This includes third party relationship management across the provision of such warranties.
For a detailed description of the requirements please refer to the Specification (Framework Schedule 1).
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
5
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£2,000,000,000
seven.1.7) Name and address of the contractor/concessionaire
The Minister for the Cabinet Office acting through Crown Commercial Service
The Capital Building, Old Hall Street
Liverpool
L3 9PP
supplier@crowncommercial.gov.uk
Telephone
+44 3454102222
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Notice of the Crown Commercial Service’s (CCS) extension to the expiry date for Lot 3 of Technology Products and Associated Services (RM6068) framework from 9 December 2023 to 30 April 2024.
No other changes will be made to the Framework.
CCS’ view is that this modification to the Framework term for Lot 3 is permitted pursuant to
Regulation 72(1)(e) of the Public Contracts Regulations 2015. While CCS is not required to
publish this notice it does so to be transparent.
As set out below, this is a non-substantial modification under Regulation 72(1)(e), but, in the
event that this modification is deemed not to be a modification under the PCR, then this
notice should be treated as providing the requisite notice of a contract award.
Regulation 72(1)(e) provides a modification is permitted where irrespective of value it is not
substantial within the meaning of Regulation 72(8).
Regulation 72(8) provides a modification will be considered substantial if any one or more of
the following conditions is met:
(a) the modification renders the framework materially different in character from the one
initially concluded;
(b) the modification introduces conditions which, had they been part of the initial
procurement procedure, would have—
(i) allowed for the admission of other candidates than those initially selected,
(ii) allowed for the acceptance of a tender other than that originally accepted, or
(iii) attracted additional participants in the procurement procedure;
(c) the modification changes the economic balance of the framework in favour of the
contractor in a manner which was not provided for in the framework;
(d) the modification extends the scope of the framework considerably;
(e) a new contractor replaces the original contractor in cases other than those provided for in
paragraph (1)(d).
CCS’ view is that the increase is not a substantial variation because the:
● framework will not be materially different in character from the one originally
concluded;
● increase would not have allowed for a different tender to be accepted or attracted
additional bidders;
● increase does not change the economic balance of the Framework in favour of the
supplier(s); and
● increase does not extend the scope of the Framework considerably.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The public sector body experienced unforeseen delay in governance, which prohibited their ability to deliver in time for the expiry of this Framework Lot. They are unable to wait until the release of the subsequent CCS Framework available in November, as their current contract will have expired.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,000,000,000
Total contract value after the modifications
Value excluding VAT: £2,000,000,000