Opportunity

Provision of Human Resource Support Services

  • Horserace Betting Levy Board

F02: Contract notice

Notice reference: 2024/S 000-031547

Published 2 October 2024, 2:25pm



Section one: Contracting authority

one.1) Name and addresses

Horserace Betting Levy Board

London

Contact

Andrew Smith

Email

andrew.smith@hblb.org.uk

Country

United Kingdom

NUTS code

UKI42 - Tower Hamlets

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

www.hblb.org.uk

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.hblb.org.uk/contracts

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Recreation, culture and religion


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Provision of Human Resource Support Services

two.1.2) Main CPV code

  • 79414000 - Human resources management consultancy services

two.1.3) Type of contract

Services

two.1.4) Short description

The Horserace Betting Levy Board (HBLB) is a non-departmental public body (NDPB) sponsored by Department for Culture, Media and Sport (DCMS) responsible for the collection and expenditure of the Horserace Betting Levy worth approximately £100m per year. The organisation has a team of 15-20 staff and more information can be found on HBLB's website (www.hblb.org.uk).

Given its size HBLB traditionally outsources delivery of its HR services and is inviting appropriate business partners to tender for the provision of these services.

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

The business partner will be required to:

• Ensure that HBLB is compliant with and aware of all legal requirements

• Identify and develop aspects of an HR Strategy that support delivery of HBLB's objectives

• Ensure HR policy and practice is current, lawful, and supports government's GovS 003: Human Resources standard

• Identify HR risk where apparent and recommend appropriate remedial action

• Facilitate effective employee selection and recruitment when needed

• Promote good levels of employee performance, personal development and retention.

• Survey employee engagement annually and report on results making recommendations as appropriate

• Provide HR advice to the HBLB executive and managers as needed

• Support diversity and inclusion in all HR policy and practice

• To monitor and maintain employee relations, providing appropriate employee assistance where necessary

• To provide a guaranteed HR point of contact during the working week, and out of hours as required, for employees, managers, and executives

• Prepare and distribute HR correspondence as needed, including the drafting of employment contracts and offer letters.

• To manage, review and accurately maintain HBLB's HR records

• To effectively manage the transition of services from one provider to another at both the start and end of the contract

Prospective partners will be required be required to work with HBLB's own internal Staff Management System to handle data concerning holidays, sickness, gifts and hospitality, appraisals, objectives, risks and their mitigations, contact details, next of kin and beneficiaries, office attendance, policy acceptance, etc. Access to this system will be granted to the selected HR service provider. HBLB does not wish to incur any additional complexity involved in the use of other HR management systems.

HBLB outsources payroll separately and this service is therefore not required under this contract.

two.2.5) Award criteria

Quality criterion - Name: Ability to deliver effective HR administration and support services / Weighting: 15

Quality criterion - Name: Ability to provide services that are secure and compliant / Weighting: 15

Quality criterion - Name: Understanding of public sector generally and HBLB specifically / Weighting: 15

Quality criterion - Name: Compatibility with HBLB's process and systems / Weighting: 15

Price - Weighting: 40

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Subject to negotiation and no greater than a further 36 months.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.14) Additional information

Tenders should include:

• Company profile

• Profiles of key people

• Detail of proposed service offering

• Reason for interest in this contract

• Evidence of capability - references, reviews, press

• Evidence of secure operation - certifications, practices, tools

• Detail of costs

Any shortlisted prospective suppliers will be invited to deliver a presentation of no more than 40 minutes after which 20 minutes will be allowed for questions.


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

7 November 2024

Local time

11:59pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.7) Conditions for opening of tenders

Date

8 November 2024

Local time

10:00am


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.4) Procedures for review

six.4.1) Review body

Horserace Betting Levy Board

London

Country

United Kingdom