Section one: Contracting authority
one.1) Name and addresses
Horserace Betting Levy Board
London
Contact
Andrew Smith
Country
United Kingdom
NUTS code
UKI42 - Tower Hamlets
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Human Resource Support Services
two.1.2) Main CPV code
- 79414000 - Human resources management consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
The Horserace Betting Levy Board (HBLB) is a non-departmental public body (NDPB) sponsored by Department for Culture, Media and Sport (DCMS) responsible for the collection and expenditure of the Horserace Betting Levy worth approximately £100m per year. The organisation has a team of 15-20 staff and more information can be found on HBLB's website (www.hblb.org.uk).
Given its size HBLB traditionally outsources delivery of its HR services and is inviting appropriate business partners to tender for the provision of these services.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The business partner will be required to:
• Ensure that HBLB is compliant with and aware of all legal requirements
• Identify and develop aspects of an HR Strategy that support delivery of HBLB's objectives
• Ensure HR policy and practice is current, lawful, and supports government's GovS 003: Human Resources standard
• Identify HR risk where apparent and recommend appropriate remedial action
• Facilitate effective employee selection and recruitment when needed
• Promote good levels of employee performance, personal development and retention.
• Survey employee engagement annually and report on results making recommendations as appropriate
• Provide HR advice to the HBLB executive and managers as needed
• Support diversity and inclusion in all HR policy and practice
• To monitor and maintain employee relations, providing appropriate employee assistance where necessary
• To provide a guaranteed HR point of contact during the working week, and out of hours as required, for employees, managers, and executives
• Prepare and distribute HR correspondence as needed, including the drafting of employment contracts and offer letters.
• To manage, review and accurately maintain HBLB's HR records
• To effectively manage the transition of services from one provider to another at both the start and end of the contract
Prospective partners will be required be required to work with HBLB's own internal Staff Management System to handle data concerning holidays, sickness, gifts and hospitality, appraisals, objectives, risks and their mitigations, contact details, next of kin and beneficiaries, office attendance, policy acceptance, etc. Access to this system will be granted to the selected HR service provider. HBLB does not wish to incur any additional complexity involved in the use of other HR management systems.
HBLB outsources payroll separately and this service is therefore not required under this contract.
two.2.5) Award criteria
Quality criterion - Name: Ability to deliver effective HR administration and support services / Weighting: 15
Quality criterion - Name: Ability to provide services that are secure and compliant / Weighting: 15
Quality criterion - Name: Understanding of public sector generally and HBLB specifically / Weighting: 15
Quality criterion - Name: Compatibility with HBLB's process and systems / Weighting: 15
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Subject to negotiation and no greater than a further 36 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Tenders should include:
• Company profile
• Profiles of key people
• Detail of proposed service offering
• Reason for interest in this contract
• Evidence of capability - references, reviews, press
• Evidence of secure operation - certifications, practices, tools
• Detail of costs
Any shortlisted prospective suppliers will be invited to deliver a presentation of no more than 40 minutes after which 20 minutes will be allowed for questions.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 November 2024
Local time
11:59pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
8 November 2024
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Horserace Betting Levy Board
London
Country
United Kingdom