Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Justice
102 Petty France
London
SW1H 9AJ
ProbationDynamicFramework@justice.gov.uk
Telephone
+44 02033343555
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
Internet address(es)
Main address
https://www.gov.uk/government/organisations/ministry-of-justice/about/procurement
Buyer's address
https://ministryofjusticecommercial.bravosolution.co.uk/web/login.html
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Accommodation for People on Probation – West Midlands Accommodation Gap (WMAG)
Reference number
prj_7739
two.1.2) Main CPV code
- 75231240 - Probation services
two.1.3) Type of contract
Services
two.1.4) Short description
Accommodation services in the West Midlands region, across dispersed locations, suitable for people on probation (both in the community and prison leavers) who would otherwise be homeless.
Accommodation to POP is fundamental to an individual’s rehabilitation and to lowering the risk of reoffending; decreasing the harm posed to the public. Accommodation provision provides security and stability which, in turn, allows POP to seek work more effectively which consequently decreases the likelihood of offending. It is also a core government ambition to eradicate homelessness by 2024; an ambition which has statutory footing in the Homelessness Reduction Act 2017 which places duties on local authorities to address homelessness. This contract will place a key role in meeting these aims and ambitions.
POP who are deemed high risk are to be prioritised. We are seeking at least 50% of bed spaces to be single units. Other accommodation can include up to four-bed houses of multiple occupancy (HMOs). The Authority’s ambition is to convert at least 35% of accommodation arrangements into assured short hold tenancy agreements. People on probation should be supported for up to 56 nights or, in the alternative, receive assistance in their rent deposit (or any outstanding rental arrears) where this poses a barrier to being accommodated.
This contract will not require ongoing pastoral support in the provision of these services and envisages the provision of accommodation only, unless otherwise stated in this specification. This is because the Authority has already procured alternative services to meet these needs
While the Authority is seeking services for dispersed accommodation across the West Midlands region, service delivery and placements will not be required in Birmingham
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £600,600
two.2) Description
two.2.2) Additional CPV code(s)
- 98341000 - Accommodation services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
Main site or place of performance
West Midlands Probation Service
two.2.4) Description of the procurement
The Contract requires the Provider to achieve the following outcomes:
- POP are provided suitable accommodation on release from custody on licence or while under probation supervision in the community;
- strive for the provision and facilitation of long-term accommodation and assisting in the removal of barriers to long-term accommodation;
- provide accommodation which is suitable for the individual person on probation and does not jeopardise their rehabilitation;
- provide accommodation which complies with any statutory, regulatory or MOJ-specific provisions or guidance;
- work collaboratively and efficiently with various organisations and public entities to guarantee the best service for the people on probation at the best cost for the Authority; and
- contribute to the government ambition of eradicating homelessness.
two.2.11) Information about options
Options: Yes
Description of options
The Authority has established a Probation Services Dynamic Framework (PSDF) to purchase services to deliver rehabilitation and resettlement interventions under the 'Light Touch Regime' (2020/S 114-277986)
The Authority sought a Provider for this requirement in October 2021 by running a Call-Off Competition (COC) (ITT_5586) through the PSDF. No compliant bids were received, resulting in a failed competition. Pursuant to regulation 32(2)(a) of the Public Contracts Regulations 2015 the MOJ intends to directly award this contract by the negotiated procedure without prior publication. The initial conditions of the contract will not be substantially altered from the conditions published at ITT_5586.
Response Accommodation have demonstrated to the Authority through market engagement and requests for information that they have the technical capabilities and capacity to deliver the requirements. The Authority intends to award this contract to Response Accommodation on a short-term basis (6-month fixed term, no extension options), to avoid a possible gap in services to people on probation and the community. Further engagement may be conducted with the market over the coming months with a view to developing a strategy for the Authority to procure these services effectively in the future
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- No tenders or no suitable tenders/requests to participate in response to restricted procedure
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Authority sought a Provider for this requirement in October 2021 by running a Call-Off Competition (COC) (ITT_5586) through the PSDF. No compliant bids were received, resulting in a failed competition. Pursuant to regulation 32(2)(a) of the Public Contracts Regulations 2015 the MOJ intends to directly award this contract by the negotiated procedure without prior publication. The initial conditions of the contract will not be substantially altered from the conditions published at ITT_5586.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
prj_7739
Title
Accommodation for People on Probation – West Midlands Accommodation Gap (WMAG)
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
16 December 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Response Accommodation Limited
Medbourne
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £600,600
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Short description of the part of the contract to be subcontracted
the Supplier is entitled to sub-contract its obligations under this Call-Off Contract with the prior consent of the Customer.
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
A copy of all complaints should be sent to the Commercial and Contract Management Directorate (CCMD) Compliance team commercialcompliance@justice.gov.uk and ProbationDynamicFramework@justice.gov.uk
We acknowledge all complaints in writing within five working days and aim to respond within ten working days. If a full response cannot be issued within this timescale we will let you know how long it will take.
We monitor and report on the complaints we have received and our goal is to learn from them and improve our processes.
Information to accompany a complaint
If you have a comment or complaint about any aspect of a current/recent procurement round please provide in writing full details of the procurement round you are referring to including if possible:
Any reference details
Goods / service being tendered/contracted for
Contact details of the relevant commercial contract manager or team
If you are not satisfied with your reply, you may contact the person who responded to your initial complaint, or another contact point named in our response to you. Your complaint will be acknowledged in writing within five working days of receipt.
If you are still dissatisfied, depending on its nature, we may refer your complaint to the Legal Services Directorate if appropriate. Your complaint will be acknowledged in writing within five working days of receipt.