Section one: Contracting authority
one.1) Name and addresses
ARCHITECTURAL HERITAGE FUND(THE)
3 Spital Yard Spital Square
LONDON
E16AQ
Contact
Kelcey Wilson-Lee
kelcey.wilson-lee@ahfund.org.uk
Telephone
+44 7307605973
Country
United Kingdom
Region code
UKI42 - Tower Hamlets
Charity Commission (England and Wales)
266780
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://ahfund.org.uk/news/latest/ahf-invites-tenders-for-communications-media-support/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Other type
Registered charity
one.5) Main activity
Other activity
Heritage funding
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Communications/Media Support brief - Heritage Development Trusts
two.1.2) Main CPV code
- 66000000 - Financial and insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
In 2023, the Architectural Heritage Fund (AHF) launched its new Strategy for 2023-28 and also a three-year programme funded by The National Lottery Heritage Fund focused on supporting Heritage Development Trusts (HDT). The AHF is seeking to commission a consultant, or consultancy, to work with us over three years commencing January 2024 to help promote to national and regional media outlets the HDT programme and its model - particularly around sharing emerging lessons and impact - as well as the AHF and its broader work. This work should complement our existing in-house delivery of social media, newsletters, and web stories/blogs. We hope through this activity to raise the profile of the AHF and its HDT model to potential future funders, government agencies at all levels (local, regional, national), and the wider public. The work is expected to roughly divide 50:50 in support of promoting the HDT programme specifically and the AHF's corporate communications activity.
two.1.5) Estimated total value
Value excluding VAT: £45,750
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
To support the AHF in promoting its Heritage Development Trusts programme and its wider work via national / regional and specialist media. Specifically, we are seeking:
• A regular pattern of days of support for promoting agreed topical content to your media contacts sourced by you within print journalism, television, radio, and other specialist media, with enough flexibility to enable 'peak periods of activity' as needed (e.g. timed to coincide with grants or loan announcements, launch of annual impact reports, etc.);
• Support in creating - with feedback and support from AHF staff - both print and digital content (e.g. phone based social media films) to be used for promotion.
Intended outcomes:
For the HDT programme:
• Promote the HDT model and fulfil our obligations to The National Lottery Heritage Fund regarding acknowledgement of their support;
• Deliver opportunities for regional and national new pieces covering the work of our HDTs, as individual trusts and as a cohort; and
• Share emerging lessons and demonstrate the impact of the HDT programme, informed by the HDT evaluation framework.
For the AHF generally:
• Broaden awareness of the AHF, its work and strategy, to policymakers, funders, and the wider public;
• Share emerging lessons and demonstrate the impact of our work, informed by AHF-wide evaluation frameworks; and
• Further the AHF's role and influence in shaping and informing national heritage, regeneration and social enterprise policy.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2024
End date
31 December 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 November 2023
Local time
9:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.7) Conditions for opening of tenders
Date
17 November 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Architectural Heritage Fund
3 Spital Yard, Spital Square
London
E1 6AQ
Country
United Kingdom