Section one: Contracting authority
one.1) Name and addresses
Leicestershire County Council
County Hall, Leicester Road, Glenfield
Leicester
LE3 8RA
Contact
CFS Commissioning Support
CFSCommissioningSupport@leics.gov.uk
Telephone
+44 1163051090
Country
United Kingdom
NUTS code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
https://www.eastmidstenders.org/index.html
Buyer's address
https://www.eastmidstenders.org/index.html
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=7a2f0d06-075c-ec11-810e-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=7a2f0d06-075c-ec11-810e-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities Framework - 2022 Reopen
Reference number
DN587319
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Leicestershire County Council is undertaking a procurement process to identify and appoint service providers to deliver services with regards to Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities awarded in March 2021.
The process to refresh the framework was included in the 2021 Invitation to Tender documents. The purpose of this reopen is to allow additional service providers to join the current list of approved providers.
two.1.5) Estimated total value
Value excluding VAT: £2,440,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Short Breaks (Play and Leisure)
Lot No
1
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
Short breaks (Play and Leisure) provide opportunities for disabled children and young people to spend time away from their parents and carers, with friends and peers, for positive opportunities. They are intended to promote their positive mental health and emotional well-being. Short Breaks normally occur on a regular and planned basis and should be part of an integrated programme of support which is regularly reviewed. Emergency short break provision will need to be provided from time to time.
It is anticipated that all tenderers that meet the quality threshold, described in the ITT document, will be accepted onto this lot. Services will then be called-off as and when required by Leicestershire County Council following the call-off procedure described within the service specification.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £1,120,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
This contract is subject to renewal
Yes
Description of renewals
The framework is currently in place for 1 year, from 1st April 2021 to March 31st 2022. There is an option to extend for a further period or periods up to a total of 3 years taking the contract term to a maximum of 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Domiciliary Care
Lot No
2
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
Domiciliary care is a statutory service that the Council has a duty to provide and it relates to the provision of care and support to children and families in their own home (e.g. personal care, meal preparation, moving and handling, etc.). The service can only be provided following an assessment of need and if certain thresholds are met. This service is not exclusively for disabled children and young people although they make up the vast majority of service users. Two broad areas of domiciliary care include:
(i) domestic tasks; and
(ii) sitting service.
It is anticipated that all tenderers that meet the quality threshold, described in the ITT document, will be accepted onto this lot. Services will then be called off as and when required by Leicestershire County Council following the call-off procedure described within the service specification.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £1,320,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
This contract is subject to renewal
Yes
Description of renewals
The framework is currently in place for 1 year, from 1st April 2021 to March 31st 2022. There is an option to extend for a further period or periods up to a total of 3 years taking the contract term to a maximum of 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 222-547437
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 January 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
28 January 2022
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Annual refreshes for 1st April 2022 and also 1st April 2023.
six.3) Additional information
Tenderers should also note that final submissions must be made only via the ‘East Midlands Tenders’ eTendering portal, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. All documents pertaining to this opportunity will be available for download via the portal. Please ensure you are able to download all files after accessing the portal. If you have any query regarding the content or require further information, please use the discussion tools provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to ProContractSuppliers@proactis.com
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
The Strand
London
WC2A
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Leicestershire County Council (LCC) will ensure information on the award of the contract is communicated to all tenderers. Tenderers who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant/tenderer was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into the Court may order the setting aside of the award decision or order for any document to be amended.