Section one: Contracting authority
one.1) Name and addresses
University of the West of England
Coldharbour Lane, Frenchay
Bristol
BS16 1QY
Contact
Joe Stock
Country
United Kingdom
NUTS code
UKK11 - Bristol, City of
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/he/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/he/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/he/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
031/2023 Replacement of Access Control System
Reference number
UWE/031/2023T
two.1.2) Main CPV code
- 42961100 - Access control system
two.1.3) Type of contract
Supplies
two.1.4) Short description
The service to be provided comprises the provision of a market proven access control system. Including: related software, door hardware and related electrical infrastructure. This service may comprise of three types of work activities:a) replacement of old equipmentb) installation of equipment in a new locationc) removal of redundant equipment
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 42961100 - Access control system
- 44521120 - Electronic security lock
two.2.3) Place of performance
NUTS codes
- UKK11 - Bristol, City of
Main site or place of performance
The following University campus may form part of this contract:• Frenchay Campus• Glenside Campus• City Campus (Arnolfini and Spike Island)• Bower Ashton Campus
two.2.4) Description of the procurement
The University is looking for an installation partner to upgrade circa 1,000 existing access control doors, and circa 350 manually key locked doors across two campuses (City Campus and Frenchay Campus). The University is seeking a fully networked access control solution that will standardise the installation across the University and help futureproof for its SMART campus ambitions. The system shall be designed so that controllers and equipment are exchanging near real time information with any proprietary software.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The installation contract will operate for an initial period of four years from February 2025 to February 2029 with additional options to extend for a further 2 x 1-year periods. The software licences will be for a minimum period of 10 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see Procurement Documentation for details.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 November 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 November 2024
Local time
2:00pm
Place
In-tend Procurement Portal
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
University of the West of England
Coldharbour Lane, Frenchay
Bristol
BS16 1QY
Country
United Kingdom