Section one: Contracting authority
one.1) Name and addresses
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
Contact
Lisa Evans
Telephone
+44 7966230649
Country
United Kingdom
NUTS code
UKL18 - Swansea
Internet address(es)
Main address
http://www.swansea.gov.uk/dobusiness
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract For The Provision Of Long-Term JCB Teletruk (Or Equivalent Type Machines) Hire With Maintenance
Reference number
CCS/23/415
two.1.2) Main CPV code
- 42415000 - Forklift trucks, works trucks, railway-station platforms tractors
two.1.3) Type of contract
Supplies
two.1.4) Short description
Swansea council are tendering for the hire of 3 nr NEW 35-26D 4X4 JCB Teletruks or equivalent type/model machines with attachments for long term for use at the waste transfer site.
These vehicles will be replacement for our existing teletruks on a like for like basis. The anticipated running hours each Teletruk is 30 hours per week, 1,500 hours annually. Tenderers are invited to visit site to see our operations to ensure vehicle proposed will be fit for purpose.
Service required at 500 hours, hirer to email at least 48 hours before to arrange site visit to carry out maintenance.
A demo vehicle will be required for the plant specified to ensure it fits our operational needs.
Machine to be supplied with solid Tyres, the replacement of worn tyres lies with the supplier. Cost to be built into overall hire costs.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £0.01
two.2) Description
two.2.2) Additional CPV code(s)
- 42415000 - Forklift trucks, works trucks, railway-station platforms tractors
- 42415110 - Forklift trucks
- 42415100 - Lifting trucks
- 42418000 - Lifting, handling, loading or unloading machinery
- 42410000 - Lifting and handling equipment
two.2.3) Place of performance
NUTS codes
- UKL18 - Swansea
Main site or place of performance
Swansea
two.2.4) Description of the procurement
Swansea council are tendering for the hire of 3 nr NEW 35-26D 4X4 JCB Teletruks or equivalent type/model machines with attachments for long term for use at the waste transfer site.
These vehicles will be replacement for our existing teletruks on a like for like basis. The anticipated running hours each Teletruk is 30 hours per week, 1,500 hours annually. Tenderers are invited to visit site to see our operations to ensure vehicle proposed will be fit for purpose.
Service required at 500 hours, hirer to email at least 48 hours before to arrange site visit to carry out maintenance.
A demo vehicle will be required for the plant specified to ensure it fits our operational needs.
Machine to be supplied with solid Tyres, the replacement of worn tyres lies with the supplier. Cost to be built into overall hire costs.
two.2.5) Award criteria
Quality criterion - Name: Lowest Price / Weighting: 60
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Tenderers are required to submit specification sheets for all vehicles and attachments proposed.
All defects to be rectified within 24 hours. In event of mechanical failure, hirer will attempt to repair machine within 24 hours, or supply an alternative machine within 48 hours.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-014497
Section five. Award of contract
Contract No
CCS/23/415
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 October 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
EXUMA PLANT LIMITED
Dock Rd, The Docks
Port Talbot
SA131RS
Telephone
+44 1639881567
Fax
+44 1639890621
Country
United Kingdom
NUTS code
- UKL17 - Bridgend and Neath Port Talbot
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £0.01
Total value of the contract/lot: £0.01
Section six. Complementary information
six.3) Additional information
Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
Thanks
(WA Ref:144936)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
Country
United Kingdom