Scope
Description
The Parish Council is seeking tenders for the installation of a 2m wide fitness track around the perimeter of our football pitch which will be on a soil base. The total length is 330m. The prefered top material is a rubber/stone mulch to give longevity and durability. But other types of 'soft surface' will be considered. Suppliers should be aware of the track's proximetey to the football pitch which is used mainly by junior players. The surface should be suitable for this location.
The Parish Council has no fixed budget in mind and the figure quoted is a guideline. The contract start date is flexible.
Total value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 1 November 2025
- Possible extension to 1 January 2026
- 3 months, 1 day
Description of possible extension:
Severe weather or any other circumstance by mutal agreement.
Main procurement category
Works
CPV classifications
- 45236114 - Flatwork for running tracks
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 June 2025, 11:59pm
Tender submission deadline
31 July 2025, 11:59pm
Submission address and any special instructions
https://littlemalvernandwelland-pc.gov.uk
Tenders should be forwarded to clerk@littlemalvernandwellan-pc.gov.uk and should included details of at least two similar projects that the contractor has completed with reference contact details.
Tenders may be submitted electronically
Yes
Award criteria
The Parish Council will assess all applications on both price and product. The lowest tender will not necessarily be accepted. The Parish Council wishes to work closely with the contractor to ensure that the finished track is suitable for use an value for money.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Track Plan.pdf
The playing fields are in the parish of Welland, Worcestershire WR13 6NE and are available to view.
The diagram shows the preferred outline of the track leading from a pedestrian gate near the car park and circumscribing the football pitch. The exact layout of the track can be finalised at a later date but tenders should be based on a length of 330m on a soil base.
Tenders should be forwarded to clerk@littlemalvernandwellan-pc.gov.uk and should included details of at least two similar projects that the contractor has completed with reference contact details.
Contracting authority
Little Malvern and Welland Parish Council
- Public Procurement Organisation Number: PBWM-3154-CYPR
20 Farley Road
Malvern
WR14 1NF
United Kingdom
Region: UKG12 - Worcestershire
Organisation type: Public authority - sub-central government