Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Telephone
+44 1315296432
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Asbestos Services Framework - Domestic Property
Reference number
CT0934
two.1.2) Main CPV code
- 90650000 - Asbestos removal services
two.1.3) Type of contract
Services
two.1.4) Short description
The City of Edinburgh Council has approximately 20,000 Council homes, including 44 multi storey blocks. The Council carries out approximately 120,000 repair and maintenance jobs annually to these properties, using in house Craft Operatives and a framework of R&M contractors. This Service covers emergency (24hrs, 7 days a week), urgent, appointed and routine servicing works.
Asbestos work and Services are required to carry out UKAS accredited Asbestos management, refurbishment, demolition and re-inspection surveys as well as sampling, analytical services, removals, encapsulation, disposal works in all blocks and common areas as described above.
Contractors are also required to undertake Licensed and Non Licensed Work in addition to Notifiable Non Licenced Asbestos work in relation to all aspects and areas of the fabric of Council Homes including all services, utilities and apparatus contained within whether operational or redundant.
In order to maintain Service levels, at times, Asbestos information is required in a timely manner to prevent delays to work.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Asbestos Management Surveying
Lot No
1
two.2.2) Additional CPV code(s)
- 90650000 - Asbestos removal services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Carry out UKAS accredited asbestos management, refurbishment and demolition surveys as well as asbestos re-inspection (condition monitoring) surveys as required in domestic housing stock and common areas.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
It is the intention of the Council that any Contract resulting from this ITT will commence in April 2022 for a period of three years with the option to extend for up to a further twelve months, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Asbestos Sampling and Laboratory Analysis
Lot No
2
two.2.2) Additional CPV code(s)
- 90650000 - Asbestos removal services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
To carry out UKAS accredited buildings materials sampling and laboratory analysis for asbestos content on both a standard turn around service and an accelerated urgent service as required in domestic housing stock and common areas.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £3,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
It is the intention of the Council that any Contract resulting from this ITT will commence in April 2022 for a period of three years with the option to extend for up to a further twelve months, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Air Testing and 4 Stage Clearance Testing
Lot No
3
two.2.2) Additional CPV code(s)
- 90650000 - Asbestos removal services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
To carry out UKAS accredited air testing, including ‘reassurance’, ‘leak’, ‘background’ and other general air testing for the purposes of measuring airborne fibre levels as a risk management precaution, investigation tool or assurance. Carry out personal air testing 4-stage clearance testing [and the associated fibre counting by phase contrast microscopy] as required in domestic housing stock and common areas.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
It is the intention of the Council that any Contract resulting from this ITT will commence in April 2022 for a period of three years with the option to extend for up to a further twelve months, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Asbestos Remediation and Removal
Lot No
4
two.2.2) Additional CPV code(s)
- 45262660 - Asbestos-removal work
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
To carry out non-licensed asbestos works (both non-notifiable and notifiable) and licensed asbestos works on both a standard turn around service and an accelerated urgent service as required in domestic housing stock and common areas.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
It is the intention of the Council that any Contract resulting from this ITT will commence in April 2022 for a period of three years with the option to extend for up to a further twelve months, undertaken at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Tenderers are required to have a minimum “general” annual turnover of as below for the last two financial years.
Where tenderers are applying for multiple lots their expected turnover should be the cumulative value of the above relevant requirements.
Minimum level(s) of standards possibly required
Turnover
Lot 1 - Asbestos Management Surveying GBP4,000,000
Lot 2- Asbestos Sampling and Laboratory Analysis GBP1,500,000
Lot 3- Air Testing and 4 Stage Clearance Testing GBP500,000
Lot 4 - Asbestos Remediation and Removal GBP2,000,000
Current Ratio
Current ratio for Current Year: 1.20
Current ratio for Prior Year: 1.20
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-019749
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
17 January 2022
Local time
2:00pm
Changed to:
Date
31 January 2022
Local time
2:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 17 May 2022
four.2.7) Conditions for opening of tenders
Date
17 January 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
It is expected that as part of this framework tenderers will bid for;
Asbestos consultancy – surveying, laboratory testing and air testing (UKAS accredited)
or
HSE licensed asbestos removal contractors (LARC’s) - physical removal and remediation works
In order to maintain independence it is the preference to have separate organisations for each workstream.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20298. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The successful Contractors will be required to deliver Community Benefits in support of the Council’s economic, social and environment objectives. Please find further information in the documents attached.
(SC Ref:677000)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
27 Chambers Street,
Edinburgh
EH1 1LB
Country
United Kingdom