Scope
Description
Ubico is conducting a preliminary market engagement exercise to inform a forthcoming procurement opportunity for the provision of vending services. The aim is to engage with potential suppliers to better understand the market's capacity, capability, and interest in delivering these services across multiple depot sites.
Scope of Services
The potential contract will cover the supply, installation, and ongoing management of the following equipment:
Hot Drink Vending Machines (free vend, touch-free, telemetry-enabled)
Snack Vending Machines (cash and contactless payment, healthy/snack options)
Water Dispensers and Boilers (mains-fed, bottled, WRAS approved)
The service will include replenishment, hygiene maintenance, fault response, preventive servicing, and sustainability reporting.
Contract Term
The intended contract duration is three years, comprising an initial term of two years with the option to extend for one additional year.
Key Service Requirements
Daily remote monitoring via telemetry
Adherence to depot PPE and H&S standards
Scheduled maintenance and hygiene servicing
Comprehensive monthly reporting (vend volumes, faults, service logs)
Environmental considerations: energy-efficient equipment, sustainable logistics
Supplier Participation
Interested suppliers are invited to express their interest and may be asked to complete a short questionnaire.
Next Steps
Please register your interest by 20th June by contacting:
Marius Pruteanu
Procurement Specialist
This is not a call for competition but a genuine pre-procurement consultation.
Total value (estimated)
- £160,000 excluding VAT
- £192,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2028
- 3 years
Main procurement category
Goods
CPV classifications
- 09320000 - Steam, hot water and associated products
- 31141000 - Water coolers
- 42933000 - Vending machines
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Engagement
Engagement deadline
20 June 2025
Engagement process description
Interested suppliers are invited to express their interest and may be asked to complete a short questionnaire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
1 July 2025
Contracting authority
UBICO LIMITED
- Companies House: 07824292
- Public Procurement Organisation Number: PPZT-4245-XXTP
Central Depot
Cheltenham
GL51 9JZ
United Kingdom
Email: Marius.Pruteanu@ubico.co.uk
Region: UKK13 - Gloucestershire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)