Section one: Contracting authority
one.1) Name and addresses
Colchester City Council
Rowan House, 33 Sheepen Road
Colchester
CO3 3WG
Contact
Matt Howe
matthew.howe@colchester.gov.uk
Telephone
+44 7976794358
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/JS7R77B5FC
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Gas Servicing & Repairs for Housing Stock
Reference number
0357
two.1.2) Main CPV code
- 50531200 - Gas appliance maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Colchester Borough Homes (CBH) on behalf of Colchester City Council (CCC) are looking to commission an experienced contractor to provide Maintenance and Repair Services as required to Colchester City Councils Housing Stock. The requirements of the contract will include: (1) Domestic Gas Servicing. (2) Domestic Oil Servicing, (3) Responsive Repairs, (4) 24 hour call-out facility, (5) Boiler Replacements, (6) Heating Installations and Upgrades, (7) Air Source Heat Pumps Servicing, (8) Maintenance of Smoke and CO Detectors (9) Void and Mutual Exchange Testing and any other services are detailed in the Specification. The contract period will be 4 years (with option to extend by two separate extensions of one year each by agreement on satisfactory performance).
two.1.5) Estimated total value
Value excluding VAT: £360,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44621200 - Boilers
- 42511110 - Heat pumps
- 38431200 - Smoke-detection apparatus
- 42160000 - Boiler installations
- 45331110 - Boiler installation work
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
To provide Maintenance and Repair Services as required to Colchester City Councils Housing Stock
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 10
Cost criterion - Name: Price / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2028
This contract is subject to renewal
Yes
Description of renewals
There is provision for an extension of up to a further two years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 6
Objective criteria for choosing the limited number of candidates:
As detailed in the Selection Questionnaire
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 November 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
4 December 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: October 2028
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Gas-appliance-maintenance-services./JS7R77B5FC" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Gas-appliance-maintenance-services./JS7R77B5FC
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/JS7R77B5FC" target="_blank">https://www.delta-esourcing.com/respond/JS7R77B5FC
GO Reference: GO-20231023-PRO-24253431
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom