Section one: Contracting authority
one.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
Contact
Manjit Nagra
manjitnagra@warwickshire.gov.uk
Telephone
+44 1926412026
Country
United Kingdom
Region code
UKG13 - Warwickshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
www.warwickshire.gov.uk/procurement
one.1) Name and addresses
Coventry City Council
City Council House, Earl St,
Coventry
CV1 5RR
Contact
Emma Franklin
Country
United Kingdom
Region code
UKG33 - Coventry
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Advocacy & Independent Visitors for Children
Reference number
CSW - 18931
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Warwickshire County Council and Coventry City Council are jointly contracting for a service providing independent visitors, and independent advocacy, information, advice and support to children and young people in order to meet our statutory obligations.
The service will be provided for children and young people who are receiving a service from WCC or CCC and wish to have the support of an advocate. This includes children and young people who are;
• aged 4 to 18 and looked after under the Children Act 1989, s.20 or s. or 25 if they have special educational needs and/or disability
• care leavers, aged 16 - 25 under the Children (Leaving Care) Act 2000 and Children & Social Work Act 2017
• subject to a family group conference or child protection conference
• aged 16/17 and presenting as homeless to WCC or CCC
• considering or wishing to make a complaint about the service they receive from WCC or CCC
• young carers who may need support in adulthood (Care Act 2014)
• young people defined as a 'Child In Need' (Children's Act 1989) within private fostering arrangements
two.1.5) Estimated total value
Value excluding VAT: £810,561
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Generally within the boundaries of Warwickshire County Council and Coventry City Council but also may be outside the boundaries
two.2.4) Description of the procurement
The service is to provide independent visitors, and independent advocacy, information, advice and support to children and young people. The outcomes of the service are:
Be Healthy
Be Safe
Be Happy
Be Skilled
Be Heard
The Advocacy service will be delivered in line with the National Standards for the Provision of Children's Advocacy Services 2023 - National Standards for the Provision of Children and Young People Advocacy Services September 2023.pdf
The Independent Visitors Service will be delivered in line with the National Standards for the Provision of Independent Visitor Services 2016. National Independent Visitor Services 2016
two.2.6) Estimated value
Value excluding VAT: £2,701,870
two.2.7) Duration of the contract or the framework agreement
Duration in months
120
two.2.14) Additional information
The contract will be for 3 years with the option to extend for a minimum of 3 years up to a maximum of 84 months at the discretion of the Council based on the contract performance of the successful applicant. The maximum end date with extensions will be 31st March 2035.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
All as detailed in the tender documentation.
The Council will undertake its financial assessment of the tendering organisation (and if considered necessary by the Council, any partners within a consortium bid) based on its own
evaluation of the Tenderers most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Creditsafe where this is available. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at: www.legislation.gov.uk/uksi/2015/102/contents/made
four.1.11) Main features of the award procedure
All as detailed in the tender documentation
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 November 2024
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the
Council and partners, potential changes in legislation and the changing demands placed on the Council by its customers. These changes may include (but are not limited to): -
• Increases or decreases in funding - this will usually be due to reductions or additions in budget allocations as part of the Council and partners' budget setting processes, It may also
be as a consequence of additional funding streams which were unknown at the time of awarding the contract but which are provided to increase the volume of services delivered.
• • Changes in legislation that may for example require the inclusion of new customer groups
• The identification of additional service recipients, not originally captured by the scope of the contract
. Opportunities offered by emerging/ new technologies
• Ongoing performance monitoring indicating a change required in allocations made for each service element from the overall funding amount
Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system (if they haven't previously done so) in order to be able to express an interest in the project and download documents. The web address for CSW-JETS is
www.csw-jets.co.uk (https://www.csw-jets.co.uk). Registration and use of CSW-JETS is free.
If you are having trouble registering with CSW-JETS please email us at procurement@warwickshire.gov.uk