Scope
Reference
CCBC/PS2765/25/CT
Description
Bidders are invited to submit a tender for the Re-roofing and Repairs to 28 properties within 7 two story blocks at Channel view Risca.
This procurement process will follow the Competitive Flexible Procedure as set out within the Procurement Act 2023.
Caerphilly County Borough Council is seeking to procure a contract for the Re-Roofing and Repairs to 28 properties within 7 two story blocks at Channel view Risca.
The works will include re-roofing of the main roof and leanto roofs, the removal of the chimney stacks, capping and venting the flue, new facias, soffits and RWGs. Associated work will include adjustment of tv equipment and main electric and BT cables.
All information relating to the tender and contract can be found within the Tender Documents.
Total value (estimated)
- £280,000 excluding VAT
- £336,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 1 March 2026
- 4 months, 1 day
Main procurement category
Works
CPV classifications
- 44112400 - Roof
- 45260000 - Roof works and other special trade construction works
- 45210000 - Building construction work
- 45000000 - Construction work
Contract locations
- UK - United Kingdom
Participation
Conditions of participation
The Project Team will undertake the first stage of the evaluation process by assessing the Bidders' responses to the Conditions of Participation, as set out below.
This stage consists of Pass/Fail questions that must be responded to in full. Failure to submit a fully completed Conditions of Participation response will result in the bid being rejected.
Responses to the Conditions of Participation will be evaluated in accordance with the scoring methodology outlined in Table 1 of the Tender Document using Pass/Fail criteria. Any response that does not pass this stage will not be evaluated further, and the bid will be rejected on such grounds alone.
Technical Ability
Provide summary detail of up to 3 contracts which the Bidder has delivered in any combination from the public or private sector; or VCSE (including grant funded work) which demonstrate your organisation has sufficient technical ability to deliver this contract.
The details provided for each contract must, at a minimum, include:
• name of customer organisation who signed the contract.
• name of supply organisation who signed the contract.
• the name, position and email address of the point of contact in the customer's organisation.
• estimated contract value.
• a description of the works delivered.
• Initial accepted tender submission value and audited final account value.
• Where applicable the reason why the contract went over budget and or extended over the planned completion date.
• Confirm if the proposed key personnel for this contract were involved with the three contracts above.
The named customer contact should be able to offer confirmation of the information provided.
Consortia bids should provide examples of where the consortium has delivered similar requirements.
If not possible (e.g. the consortium is newly formed or a Special Purpose Vehicle ("SPV") is being created), 3 separate examples should be provided between the principal member(s) of the consortium/SPV.
Where the Supplier is a SPV, or a managing agent not intending to be the main provider, the information requested should be provided for the main intended provider(s) or Sub-Contractor(s) who will deliver the contract.
Contracts for services should have been performed during the past 3 years.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 June 2025, 5:00pm
Tender submission deadline
4 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Total Tender Cost (Ex VAT) |
Price | 80.00% |
| Quality | Contract Management How will the contract be managed to ensure that project timescales are met, and quality and safety are maintained through the course of the contract? Your response must include:... |
Quality | 20.00% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://supplierlive.proactisp2p.com/Account/Login
All tender documents are accessible via the Proactis Plaza e-Tendering system linked above.
Contracting authority
Caerphilly County Borough Council
- Public Procurement Organisation Number: PWHP-2369-JPYL
Penallta House, Tredomen Park
Hengoed
CF82 7PG
United Kingdom
Contact name: Connor Thomas
Telephone: +441443864702
Email: Thomac21@caerphilly.gov.uk
Website: http://www.caerphilly.gov.uk
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales