Section one: Contracting authority
one.1) Name and addresses
Cottsway Housing Association
Cottsway House, Ave Two
Witney
OX28 4YG
Contact
Nathan Liptrot
nathan@clarityprocurement.co.uk
Telephone
+44 1942725438
Country
United Kingdom
Region code
UKJ14 - Oxfordshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Witney:-Auditing-services./4H35NSGZ27
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cottsway Housing Association Audit Services
Reference number
CH/AS/2024
two.1.2) Main CPV code
- 79212000 - Auditing services
two.1.3) Type of contract
Services
two.1.4) Short description
The scope of the Contract is the provision of audit services. The Contract is divided into 2 Lots.
Lot 1 - internal audit Services
Lot 2 - external audit services
The Contract will last for an initial period of 3 years, with an option to extend at Cottsway’s discretion for a further 2 years, giving a total potential term of 5 years.
The Contract will commence in January 2025.
Bidders may bid for both Lots. Bidders shall note that Cottsway cannot award Lot 1 and Lot 2 to the same Bidder. Therefore, Bidders who are bidding for both Lots are required to state their first and second preference out of Lot 1 and Lot 2. If the same Bidder achieves the highest scoring bid for both Lot 1 and Lot 2 it will be awarded its preferred Lot, and the Bidder that submitted the second highest scoring bid for the other Lot will be awarded that Lot.
two.1.5) Estimated total value
Value excluding VAT: £910,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Internal Audit Services
Lot No
1
two.2.2) Additional CPV code(s)
- 79212200 - Internal audit services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Oxfordshire
two.2.4) Description of the procurement
The scope of the Contract is the provision of internal audit services.
The internal audit services will include, but will not be limited to:
•Producing an internal audit strategy which addresses the audit universe to which it is applied
•An annual internal audit plan to be approved by the Audit and Risk Committee following consultation with senior management
•Review of operational and management controls including policy decision making processes
•Special reviews as requested by the Board or management.
•Regular attendance at Audit and Risk Committee meetings as appropriate
A single provider will be appointed.
The first internal audit period will commence in April 2025.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £210,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Subject to take up of extension options, 5 years from contract award.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/4H35NSGZ27
two.2) Description
two.2.1) Title
External Audit Services
Lot No
2
two.2.2) Additional CPV code(s)
- 79212300 - Statutory audit services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Oxfordshire
two.2.4) Description of the procurement
The scope of the Contract is the provision of external audit services.
The external audit services will include, but will not be limited to:
•Planning, management and execution of annual external audit of the Cottsway Group in accordance with International Standards on Auditing (UK and Ireland) issued by the Auditing Practices Board
•Reporting on external audit progress to management and the Audit and Risk Committee including attendance at Board and Audit and Risk Committee meetings as appropriate
•Provision of an assessment as to whether the Cottsway Group financial statements have been properly prepared in accordance with current accounting rules and the housing SORP
A single provider will be appointed.
The first external audit will apply to the 2025/2026 accounting period.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Subject to take up of extension options, 5 years from contract award
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 November 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
1 November 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Subject to take up of extension options, 5 years from contract award
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
This tender opportunity is being administered on behalf of Cottsway Housing Association by Clarity Procurement Solutions Limited.
To respond to this opportunity please click here:
Lot 1 - https://www.delta-esourcing.com/respond/4H35NSGZ27
Lot 2 - https://www.delta-esourcing.com/respond/W9P959J655
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Witney:-Auditing-services./4H35NSGZ27
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4H35NSGZ27
GO Reference: GO-2024930-PRO-27863115
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
London
Country
United States
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will enter into this Contract following a minimum 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/02) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.