Section one: Contracting authority
one.1) Name and addresses
The Charles Darwin Academy trust
Jail Lane, Biggin HIll
Kent
TN16 3AU
Contact
Bill Campbell
bcampbell@campbellcateringconsultancy.co.uk
Telephone
+44 7516044132
Country
United Kingdom
NUTS code
UKJ46 - West Kent
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from another address:
Campbell Catering Consultancy
Kent
Contact
Bill Campbell
bcampbell@campbellcateringconsultancy.co.uk
Telephone
+44 7516044132
Fax
+44 1767652123
Country
United Kingdom
NUTS code
UKJ46 - West Kent
Internet address(es)
Main address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Charles Darwin Academy Trust - Catering Services
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The Charles Darwin Academy Trust is inviting suitably qualified suppliers to provide catering services to its staff, students and pupil's at two locations in Biggin Hill, Kent.
Expressions of interest should be registered with Bill Campbell by Monday 20th December, All documentation will be issued by email, Instructions for completion will be detailed within the documents.
The Schools in scope are;
1. The Charles Darwin School is a warm and welcoming secondary school which forms a happy and inclusive community, comprising of 1340 students including a 6th form of 236. Situated close to the Biggin Hill Airfield.
The catering facilities are fully fitted with a single use dining area which also has a small café facility. A 'POD' service is also provided in the main outdoor area, the 6th form has a small 'Trolley' service. Some refurbishment of the kitchen and servery area may be needed. The payment policy is no cash payments and the school will require replacement of the current 'Cunningham's' cashless payment system.
2. Biggin Hill Primary school is part of the Charles Darwin Academy; a two form entry school set in beautiful grounds on the outskirts of the London Borough of Bromley. The school comprises of 402 pupils from YR to Y6 plus 29 pupils in their Pre School setting. The School kitchen is dated and will require some equipment upgrading.
The school ethos is built around our five core values which were developed by both the staff and children at the school. Our values: Positivity, Respect, Inclusivity, Discovery and Endeavour reflect the school's desire to take PRIDE in everything we do. Following these values is central to what we describe as the 'Biggin Hill Way'.
The Trust intends to let the contract as a single 'Lot' appointing one contractor for both locations.
two.1.5) Estimated total value
Value excluding VAT: £450,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ46 - West Kent
Main site or place of performance
The Charles Darwin School - https://www.cdarwin.com/
Biggin Hill Primary School - https://www.bigginhillprimary.com/
two.2.4) Description of the procurement
The Charles Darwin Academy trust is seeking a suitably qualified partner to provide catering services to its pupils, students and staff, services at the secondary school will cover Breakfast, Break, Lunch and the Sixth Form.
The Primary Service will cover Breakfast and Lunch. The contract will be for an initial term of 3 years with an option for 2 further years by mutual consent.
This will be a resticted process in 2 stages with a list of supplier questions issued to all companies who have expressed an interest, for completion by 14th Janauary 2022. A shortlist of companies will then be compiled to be invited to tender and view the facilites.
The timetable for the process is as follows;
Issue pre-qualification documents 15 -17th December 21
Christmas break Weds 22nd December - Mon 3rd Jan 22
Deadline for pre-qualification return Friday 14th January 22
Pre-qualification evaluation Wednesday 19th January 22
Contractors site and tender meeting Thursday 27th January 22
Spring Half Term 14th Feb - 18th Feb
Deadline for tender response Friday 25th February
Contract Start Monday 1st August
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £450,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Possibility of a 2 year extension by mutual consent
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Options on 3 or 5 year term dependant on business model and investment proposals
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.14) Additional information
The 2nd stage Tender document will be submiited with 1 hard copy to the school and electronically in PDF format via email to client and schools nominated advisor
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Companies must have completed the SQ stage and meet the deadline dates.
Companies must be able to prove and demonstrate their ability to fulfil a catering contract in an education environment,
Demonstrating an understanding of the particular requirements both of, implementation and compliance of relevant legislation.
The contract will require financial and service guarantees with both the Secondary and Primary school facilities needing a level of investment, which will be at the discretion of the individual tendered business models and ammortised over the term of the contract.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Companies will be required to demonstrate thier qualification and experience to provide catering services and how these will be applied to an edcuation environment
three.2.2) Contract performance conditions
Contract performance will be mearured by reveiw of termly 'key performance indicators' , based on;
Financial performace
Quality of food
Quality of service delivered both to cleint and customers
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-030918
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 December 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The Charles Darwin Academy Trust
Jail Lane
Biggin HIll, Kent
TN16 3AU
bcampbell@campbellcateringconsultancy.co.uk
Telephone
+44 7516044132
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Campbell Catering Consultancy
Biggin Hill
bcampbell@campbellcateringconsultancy.co.uk
Telephone
+44 7516044132
Country
United Kingdom