Section one: Contracting authority
one.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
Country
United Kingdom
NUTS code
UKL23 - Flintshire and Wrexham
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Performance, Risk, Programme and Project Management System
two.1.2) Main CPV code
- 72200000 - Software programming and consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Wrexham County Borough Council require an integrated solution to support the authority’s work with Performance, Risk, Project and Programme management.
The solution will support WCBC’s corporate vision to enable staff to work in a more efficient and flexible way through the use of modern and innovative means, enabling them to manage and monitor all aspects of performance (actions, tasks, measures, risks, projects and programmes) all in one place, that enables them all to interlink strengthening our performance and Governance across the Authority.
The system will form a vital role in enabling WCBC to view the ‘golden thread’ of information and allowing the application of information in a variety of formats based on the desired audience. The Performance Management system must not only support policy requirements but also allow flexibility to suit the diverse needs of services in the Authority and how these might change over time.
The outcome of the tender process will be a single contract with one service provider. The contract will be for an initial 4 year period, with 3 annual options to extend by a further 1 year on each occasion, up to a maximum contract length of 7 years (4+1+1+1). The possible contract extensions will be subject to the Authority’s needs and the performance of the successful service provider.
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79210000 - Accounting and auditing services
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
two.2.4) Description of the procurement
Wrexham County Borough Council require an integrated solution to support the authority’s work with Performance, Risk, Project and Programme management.
The solution will support WCBC’s corporate vision to enable staff to work in a more efficient and flexible way through the use of modern and innovative means, enabling them to manage and monitor all aspects of performance (actions, tasks, measures, risks, projects and programmes) all in one place, that enables them all to interlink strengthening our performance and Governance across the Authority.
The system will form a vital role in enabling WCBC to view the ‘golden thread’ of information and allowing the application of information in a variety of formats based on the desired audience. The Performance Management system must not only support policy requirements but also allow flexibility to suit the diverse needs of services in the Authority and how these might change over time.
The outcome of the tender process will be a single contract with one service provider. The contract will be for an initial 4 year period, with 3 annual options to extend by a further 1 year on each occasion, up to a maximum contract length of 7 years (4+1+1+1). The possible contract extensions will be subject to the Authority’s needs and the performance of the successful service provider.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80%
Price - Weighting: 20%
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial 4 year period, with 3 annual options to extend by a further 1 year on each occasion, up to a maximum contract length of 7 years (4+1+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Quality 80% Cost 20%
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Selection criteria as stated in the procurement documents
Minimum level(s) of standards possibly required
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 December 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
5 December 2022
Local time
12:30pm
Information about authorised persons and opening procedure
WCBC staff members and their authorised agents only.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Information contained within the procurement documents
(WA Ref:126242)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This tender process will incorporate a minimum 10 calendar days standstill period at the point information on the award is communicated to bidders. Appeals can be directly raised via the contact points detailed in section VI.4.1) of this contract notice. The Public Contracts Regulations 2015 #102 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).