Awarded contract

The Provision of LTE Handheld Mobile Devices and Accessories for the Emergency Services Network (ESN)

  • The Secretary of State for the Home Department

F20: Modification notice

Notice reference: 2021/S 000-031167

Published 14 December 2021, 10:45pm



Section one: Contracting authority/entity

one.1) Name and addresses

The Secretary of State for the Home Department

3rd Floor, Clive House, 70 Petty France

London

SW1H 9EX

Contact

ESMCP Commercial Team

Email

ESMCPSupplier@homeoffice.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://www.gov.uk/government/organisations/home-office


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

The Provision of LTE Handheld Mobile Devices and Accessories for the Emergency Services Network (ESN)

Reference number

C14691

two.1.2) Main CPV code

  • 32250000 - Mobile telephones

two.1.3) Type of contract

Supplies

two.2) Description

two.2.1) Title

The Provision of LTE Handheld Mobile Devices and Accessories for the Emergency Services Network (ESN)

two.2.2) Additional CPV code(s)

  • 32252100 - Hands-free mobile telephones
  • 32252110 - Hands-free mobile telephones (wireless)

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement at the time of conclusion of the contract:

Under the Framework Agreement, Samsung Electronics (UK) Limited are provisioning the following scope of supplies to the Authority

1) LTE Mobile Handheld Devices for Operational Trials

2) LTE Mobile Handheld Devices available on the Framework Agreement for User Organisations (including police, fire & rescue and ambulance services, as well as other organisations)

3) Accessories - the supply of accessories that are to be used with the LTE mobile handheld devices for the Trials and to be called off during the term of the Framework Agreement

4) Intrinsically Safe LTE Mobile Handheld Devices - A variant of the LTE Handheld Device that is intrinsically safe

5) Software Support and Warranty Services

two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession

End date

21 November 2021

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.2) Administrative information

four.2.1) Contract award notice concerning this contract

Notice number: 2017/S 067-125892


Section five. Award of contract/concession

Contract No

ESN/HH/007F

five.2) Award of contract/concession

five.2.1) Date of conclusion of the contract/concession award decision:

21 November 2017

five.2.2) Information about tenders

The contract/concession has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor/concessionaire

Samsung Electronics (UK) Ltd

Samsung House, 2000 Hillswood Drive

Chertsey

KT16 0RS

Email

info.esn@samsung.com

Telephone

+44 1932455000

Country

United Kingdom

NUTS code
  • UK - United Kingdom
National registration number

03086621

Internet address

www.samsung.com/uk

The contractor/concessionaire is an SME

No

five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)

Total value of the procurement: £221,148,500


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

Not Applicable

Not Applicable

Country

United Kingdom


Section seven: Modifications to the contract/concession

seven.1) Description of the procurement after the modifications

seven.1.1) Main CPV code

  • 32250000 - Mobile telephones

seven.1.2) Additional CPV code(s)

  • 32252100 - Hands-free mobile telephones
  • 32252110 - Hands-free mobile telephones (wireless)

seven.1.3) Place of performance

NUTS code
  • UK - United Kingdom

seven.1.4) Description of the procurement:

Under the Framework Agreement, Samsung Electronics (UK) Limited are provisioning the following scope of supplies to the Authority

1) LTE Mobile Handheld Devices for Operational Trials

2) LTE Mobile Handheld Devices available on the Framework Agreement for User Organisations (including police, fire & rescue and ambulance services, as well as other organisations)

3) Accessories - the supply of accessories that are to be used with the LTE mobile handheld devices for the Trials and to be called off during the term of the Framework Agreement

4) Intrinsically Safe LTE Mobile Handheld Devices - A variant of the LTE Handheld Device that is intrinsically safe

5) Software Support and Warranty Services

seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

End date

21 November 2021

seven.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession:

£221,148,500

seven.1.7) Name and address of the contractor/concessionaire

Samsung Electronics (UK) Ltd

Samsung House, 2000 Hillswood Drive

Chertsey

KT16 0RS

Email

info.esn@samsung.com

Telephone

+44 1932455000

Country

United Kingdom

NUTS code
  • UK - United Kingdom
National registration number

03086621

Internet address

www.samsung.com/uk

The contractor/concessionaire is an SME

No

seven.2) Information about modifications

seven.2.1) Description of the modifications

Nature and extent of the modifications (with indication of possible earlier changes to the contract):

The Authority has made previous changes to the original Framework Agreement to include development services for a fee linked to the stages of development of the ruggedised device, totalling GBP 4 905 948.

The key aspects of this intended variation to the existing Framework Agreement is as follows:

• The Framework Agreement shall extend for a period of 22 calendar months beyond the 3+1 year term as set out in the original contract notice, with a revised natural termination date of 21/09/2023

The modifications as detailed in this Modification Notice do not materially change the Framework Agreement. The supplies to be delivered remain the same and the terms of the Framework Agreement are not materially altered. The term of the Framework Agreement is extended for the same scope of supply.

There is no increase in price anticipated as a result of this Modification Notice.

seven.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

The need for the extension of the term of the Framework Agreement is borne out of three primary causes:

a) There have been a series of unexpected and incremental delays in the wider delivery of the ESMCP. This has impeded Samsung’s ability to deliver ESN accredited devices to the Authority for the purpose of testing (accreditation has not been possible to date on the network)

b) Accredited and tested devices are essential to maintain the programme timescales for both economic and technical reasons

c) Having actively engaged with the supplier market as well as undertaking detailed procurement planning, it is considered unlikely that an alternative replacement device could be built, procured and accredited in time to maintain the integrity of the programme. Accordingly, launching a procurement for the purposes of delivering an accredited testing device is considered high risk and uneconomical (at the current time considering the status of the programme)

seven.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)

Value excluding VAT: £226,054,448

Total contract value after the modifications

Value excluding VAT: £226,054,448