Section one: Contracting authority/entity
one.1) Name and addresses
The Secretary of State for the Home Department
3rd Floor, Clive House, 70 Petty France
London
SW1H 9EX
Contact
ESMCP Commercial Team
ESMCPSupplier@homeoffice.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of LTE Handheld Mobile Devices and Accessories for the Emergency Services Network (ESN)
Reference number
C14691
two.1.2) Main CPV code
- 32250000 - Mobile telephones
two.1.3) Type of contract
Supplies
two.2) Description
two.2.1) Title
The Provision of LTE Handheld Mobile Devices and Accessories for the Emergency Services Network (ESN)
two.2.2) Additional CPV code(s)
- 32252100 - Hands-free mobile telephones
- 32252110 - Hands-free mobile telephones (wireless)
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
Under the Framework Agreement, Samsung Electronics (UK) Limited are provisioning the following scope of supplies to the Authority
1) LTE Mobile Handheld Devices for Operational Trials
2) LTE Mobile Handheld Devices available on the Framework Agreement for User Organisations (including police, fire & rescue and ambulance services, as well as other organisations)
3) Accessories - the supply of accessories that are to be used with the LTE mobile handheld devices for the Trials and to be called off during the term of the Framework Agreement
4) Intrinsically Safe LTE Mobile Handheld Devices - A variant of the LTE Handheld Device that is intrinsically safe
5) Software Support and Warranty Services
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
End date
21 November 2021
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 067-125892
Section five. Award of contract/concession
Contract No
ESN/HH/007F
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
21 November 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Samsung Electronics (UK) Ltd
Samsung House, 2000 Hillswood Drive
Chertsey
KT16 0RS
Telephone
+44 1932455000
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
03086621
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £221,148,500
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Not Applicable
Not Applicable
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 32250000 - Mobile telephones
seven.1.2) Additional CPV code(s)
- 32252100 - Hands-free mobile telephones
- 32252110 - Hands-free mobile telephones (wireless)
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
Under the Framework Agreement, Samsung Electronics (UK) Limited are provisioning the following scope of supplies to the Authority
1) LTE Mobile Handheld Devices for Operational Trials
2) LTE Mobile Handheld Devices available on the Framework Agreement for User Organisations (including police, fire & rescue and ambulance services, as well as other organisations)
3) Accessories - the supply of accessories that are to be used with the LTE mobile handheld devices for the Trials and to be called off during the term of the Framework Agreement
4) Intrinsically Safe LTE Mobile Handheld Devices - A variant of the LTE Handheld Device that is intrinsically safe
5) Software Support and Warranty Services
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
End date
21 November 2021
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£221,148,500
seven.1.7) Name and address of the contractor/concessionaire
Samsung Electronics (UK) Ltd
Samsung House, 2000 Hillswood Drive
Chertsey
KT16 0RS
Telephone
+44 1932455000
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
03086621
Internet address
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Authority has made previous changes to the original Framework Agreement to include development services for a fee linked to the stages of development of the ruggedised device, totalling GBP 4 905 948.
The key aspects of this intended variation to the existing Framework Agreement is as follows:
• The Framework Agreement shall extend for a period of 22 calendar months beyond the 3+1 year term as set out in the original contract notice, with a revised natural termination date of 21/09/2023
The modifications as detailed in this Modification Notice do not materially change the Framework Agreement. The supplies to be delivered remain the same and the terms of the Framework Agreement are not materially altered. The term of the Framework Agreement is extended for the same scope of supply.
There is no increase in price anticipated as a result of this Modification Notice.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The need for the extension of the term of the Framework Agreement is borne out of three primary causes:
a) There have been a series of unexpected and incremental delays in the wider delivery of the ESMCP. This has impeded Samsung’s ability to deliver ESN accredited devices to the Authority for the purpose of testing (accreditation has not been possible to date on the network)
b) Accredited and tested devices are essential to maintain the programme timescales for both economic and technical reasons
c) Having actively engaged with the supplier market as well as undertaking detailed procurement planning, it is considered unlikely that an alternative replacement device could be built, procured and accredited in time to maintain the integrity of the programme. Accordingly, launching a procurement for the purposes of delivering an accredited testing device is considered high risk and uneconomical (at the current time considering the status of the programme)
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £226,054,448
Total contract value after the modifications
Value excluding VAT: £226,054,448