Section one: Contracting authority
one.1) Name and addresses
South Yorkshire Mayoral Combined Authority Group
Sheffield City Region Mayoral Combined Authority Group, 11 Broad Street West
Sheffield
S1 2BQ
Contact
Mr David Nichols
david.nichols@southyorkshire-ca.gov.uk
Telephone
+44 1142203487
Country
United Kingdom
Region code
UKE3 - South Yorkshire
Internet address(es)
Main address
https://southyorkshire-ca.gov.uk/
Buyer's address
https://southyorkshire-ca.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=bb36bad7-d656-ee11-8124-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=bb36bad7-d656-ee11-8124-005056b64545
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mechanical Engineering Service and Electrical Engineering Services - 2024 - 2027
Reference number
DN690311
two.1.2) Main CPV code
- 50712000 - Repair and maintenance services of mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Planned and Reactive Mechanical Engineering Services and Planned and Reactive Electrical Engineering Services 2024 - 2027.
The strategic ambition of SYMCA is to keep people and commerce moving effectively to enable economic growth and enhance the regions environment, health, and wellbeing. This is reflected in the challenges of achieving Best Value whilst maintaining consistent good quality service delivery.
The Facilities and Assets Team plays a key role in the achieving these aims. The team and their associated Service Providers will be measured against Key Performance Indicators.
SYMCA also places great emphasis on customer care and encourages full participation of contract staff in the delivery of a high-quality service.
two.1.5) Estimated total value
Value excluding VAT: £950,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Mechanical Engineering Services
Lot No
1
two.2.2) Additional CPV code(s)
- 50712000 - Repair and maintenance services of mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKE3 - South Yorkshire
two.2.4) Description of the procurement
Lot 1: Scope of the Services
1.1 The services comprise the planned and reactive maintenance/ repairs to existing mechanical engineering equipment, components and installations contained at all of SYMCA’s sites located throughout the South Yorkshire area. This principally includes HVAC, gas services, pump and plumbing maintenance and other related services. The maintenance of these will be within all current legislative and best practice guidelines. SYMCA’s sites and equipment have been subject to improvements where funding has been secured; this will continue with the further development of facilities around the County. Specifically excluded from these services are building works, Automatic Doors, Lifts, Escalators and other Specialist equipment installation services. Tenderers should note that the servicing and maintenance of Electrical equipment is being tendered at the same time as the Mechanical Services tender as a separate lot and tenderers may wish to bid for this as well.
1.2 The services will include the following:
1.2.1 sourcing, supplying and stocking of materials, components and equipment to comply with the range of requested tasks of the contract.
1.2.2 provision of a comprehensive maintenance service, incorporating out of hours service and emergency repairs (at any time) where specified.
1.2.3 repair, installation, conversion or development of mechanical facilities.
1.2.4 completion of all services within stipulated timescales during specified time periods (where appropriate) and to required quality standards / performance levels.
1.2.5 provision of a planned maintenance service, that incorporates all statutory compliance items noted in SFG20 and associated legislative requirements, including the provision of planned work schedules.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Presentation / Weighting: 20
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 extension of 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical Engineering Services
Lot No
2
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKE3 - South Yorkshire
two.2.4) Description of the procurement
Lot 2: Scope of Service
2.1 The services comprise the planned and reactive maintenance/ repairs to existing electrical engineering equipment, components and installations contained at all SYMCA’s sites and on-street facilities located throughout the South Yorkshire area. This principally includes electrical systems, lighting, generators, lightning protection maintenance and other related services. The maintenance of these will be within all current legislative and best practice guidelines. SYMCA’s sites and equipment have been subject to improvements where funding has been secured; this will continue with the further development of facilities around the County. On-Street facilities include illuminated bus shelters, real time information units and travel information points. Specifically excluded from these services are building works, CCTV, access control, intruder alarms, Lifts, and other Specialist equipment installation services. Tenderers should note that the servicing and maintenance of Mechanical equipment is being tendered at the same time as the Electrical Services tender as a separate lot and tenderers may wish to bid for this as well.
2.2 The services will include the following:
2.2.1 sourcing, supplying and stocking of materials, components and equipment to comply with the range of requested tasks of the contract.
2.2.2 provision of a comprehensive maintenance service, incorporating out of hours service and emergency repairs (at any time) where specified
2.2.3 repair, installation, conversion or development of electrical facilities incorporating ‘on street’ infrastructure
2.2.4 completion of all services within stipulated timescales during specified time periods (where appropriate) and to required quality standards / performance levels.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Presentation / Weighting: 20
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £550,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 extension of 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
30 November 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
SYMCA
Sheffield
Country
United Kingdom