Section one: Contracting authority
one.1) Name and addresses
Dundee City Council
Dundee House, 50 North Lindsay Street
Dundee
DD1 1NZ
Contact
Kathleen Macleod
flexibleprocurement@scotland-excel.org.uk
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Water Quality in Heating and Chilled Water Systems, Chemical Flushing and Dosing
Reference number
Contract Ref: PROC/CD/12/22, Job Ref: 21-50043
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The works shall comprise of the inspection, monitoring, testing, certification, and reporting concentration levels and water quality within heating and chilled water systems for various Dundee City Council properties.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 42500000 - Cooling and ventilation equipment
- 09321000 - Hot water
- 24000000 - Chemical products
- 71315410 - Inspection of ventilation system
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
two.2.4) Description of the procurement
The works shall comprise of the inspection, monitoring, testing, certification, and reporting concentration levels and water quality within heating and chilled water systems for various Dundee City Council properties
two.2.5) Award criteria
Quality criterion - Name: 60 / Weighting: Quality
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to a two (2) further years (maximum contract period is 5 years in total including extension).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 December 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 December 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: In 3 years time (or may be in up to 5 years time if Dundee City Council decide to take up the optional extension period of up to 2 further years)
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22606. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Contractors are asked to indicate what types of Awareness Raising or Community Support activity they would propose delivering if awarded contract and what they have done to support their own communities. Failure to specifically provide information of the types of Awareness Raising or Community Support activity you propose to deliver will affect your score for this element
In June 2018 Dundee City Council approved a New Community Benefits from Procurement Policy which includes a Council wide approach intended to secure the maximum economic and social benefits for the citizens of Dundee from City Council Procurement, within the current legal framework.
Community Benefits is the term used to refer to a range of 'social issues' including targeted recruitment and training, equal opportunities considerations, supply chain initiatives, awareness raising programmes and community engagement activity which contribute more widely to sustainable procurement.
Sustainable procurement is defined as “a process that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society and the economy whilst minimising damage to the environment.”
As part of this policy, Dundee City Council is committed to securing Community Benefits from procured contracts and will require the successful bidder to work with it, as part of the delivery of the contract in transforming the community in a real and sustainable manner.
Community Benefit Requirements
To this end, Bidders for contract will be required to deliver two Awareness Raising Event or Community Support activity in relation to this contract.
Post award, the Councils Community Benefits Officer will contact the successful contractor to advise on the type of outcome which can be delivered. Support will be provided to identify an appropriate intervention but this can include a wide range of activities which support learning and employability such as talks about waste reduction and management for school, college or university students or job seekers; training workshops carried out by contractors for target groups to raise awareness of their sector and its benefits and where appropriate the careers available, motivational talks, school talks, or to run events which tie in with a particular aspect of the curriculum. Community Support activities can include participating in an activity which supports the people or communities in Dundee, including assisting in community clean ups or development projects. Note that at the agreement of both parties, a work experience placement can be delivered instead of an awareness raising outcome. Assistance to source an appropriate work experience opportunity would be provided by the Community Benefits Officer. Note that the Council is currently developing a Community Wish system which will become live during the delivery of this contract. This will aid contractors in identifying activities which can be delivered as part of their Community Benefit requirements.
(SC Ref:709899)
six.4) Procedures for review
six.4.1) Review body
Dundee Sheriff Court
Dundee
Country
United Kingdom