Section one: Contracting authority
one.1) Name and addresses
Oxford City Council
Town Hall, St Aldates
Oxford
OX1 1BX
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/oxfordcc
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Servicing and Maintenance of Fire Safety Systems
Reference number
OCC000180
two.1.2) Main CPV code
- 31625000 - Burglar and fire alarms
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Property section of Oxford City Council has a number of buildings containing Fire Alarm, Emergency Lighting, Fire Extinguisher, Dry Risers, Automatic Opening Vents (AOVs’) and Sprinkler Installations. These are to be covered by this Servicing and Maintenance Contract and are as detailed on the attached schedules. The schedules include as much information as is available on the number of components in each building. This information is included for the purpose of pricing this contract.The Council has 2 Divisions for whom work will be required:o General Funds (GF)o Housing properties (HRA)For access to these installations the telephone numbers of the persons to contact are provided in the schedules.The contract is to run for 5 years starting in 2024. The prices given are applicable to the whole term of the contract. Subject to contract performance a 1 year extension to the contract is available.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Fire Alarm Equipment
Lot No
1
two.2.2) Additional CPV code(s)
- 31625000 - Burglar and fire alarms
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
LOT 1 – Fire Alarm Equipment
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Possible extension of 12 months
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Emergency Lighting (EML)
Lot No
2
two.2.2) Additional CPV code(s)
- 31518200 - Emergency lighting equipment
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Lot 2- Emergency Lighting (EML)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
possible 12 month extension
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist Fire Equipment
Lot No
3
two.2.2) Additional CPV code(s)
- 44165200 - Risers
- 44115500 - Sprinkler systems
- 42131160 - Hydrants
- 44115310 - Roller-type shutters
- 42512510 - Dampers
- 44482200 - Fire hydrants
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Lot 3 - Specialist Fire Equipment
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
possible 12 month extension
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Extinguishers
Lot No
4
two.2.2) Additional CPV code(s)
- 35111300 - Fire extinguishers
- 45343220 - Fire-extinguishers installation work
- 35111320 - Portable fire-extinguishers
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Lot 4 - Extinguishers
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
possible 12 month extension
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
24 November 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Oxford City Council
Oxford
Country
United Kingdom