Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
DE&S, Merlin DT, Building 100, Leonardo Helicopters, Lysander Road
YEOVIL
BA20 2YB
Contact
Victoria Babbage
victoria.babbage100@mod.gov.uk
Telephone
+44 3001532247
Country
United Kingdom
Region code
UKK23 - Somerset
Internet address(es)
Main address
https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=55185
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Brightstar Lamps Procurement for Merlin Helicopters
Reference number
70563050
two.1.2) Main CPV code
- 34711500 - Helicopters
two.1.3) Type of contract
Supplies
two.1.4) Short description
Procurement of 23 Brightstar Lamps for Merlin Helicopters
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £201,000
two.2) Description
two.2.2) Additional CPV code(s)
- 34731700 - Parts for helicopters
- 35612300 - Support helicopters
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
Main site or place of performance
RNAS Yeovilton
two.2.4) Description of the procurement
x5 Brightstar II Lamps
x18 Brightstar III Lamps
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The contract has its object services listed in Annex II B
Explanation:
The Merlin Delivery Team, part of the Ministry of Defence, intends to enter into a supply contract with LFD Limited for the purchase of Brightstar infra-red LED Search and Landing Lamps (the “Lamps”) for use on the Merlin Aircraft. In accordance with regulation 4 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019 (SI 2019/697) this procurement falls to be regulated under the provisions of the Defence and Security Public Contracts Regulations 2011 as amended (in particular by SI 2019/697 and SI 2020/1450). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 16(1)(b)(i) because the Lamps to be purchased are required by the Secretary of State for Defence as a partial replacement for, or in addition to, existing Lamps and to obtain the Lamps from a supplier other than LFD Limited would oblige the Secretary of State for Defence contracting authority to acquire Lamps having different technical characteristics which would result in incompatibility between the existing Lamps and the Lamps to be purchased and disproportionate technical difficulties in the operation and maintenance of the existing Lamps.
LFD Limited are the sole manufacturer of the Lamps and the Secretary of State for Defence already has a supply of the Lamps which are used on the Puma 2 and Chinook fleets. Existing stock of the Lamps will be used to partly satisfy Merlin full fleet fit, the intended purchase will top up the existing stock of Lamps. The Lamps to be purchased must be interchangeable with existing in-service Lamps. Having a mix of Lamps in the Merlin fleet will lead to interoperability issues, preventing Lamps being switched from one aircraft to another, potentially restricting flexibility of use of the aircraft.
The brackets and wiring on the aircraft has been specifically designed and cleared through the relevant airworthiness channels to be safe and fit for purpose for mounting these specific Lamps. If the Lamp was changed to an alternative type, the entire bracket design would have to be revisited, the associated assessments conducted and the safety arguments regenerated resulting in significant and disproportionate time delays and cost.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
705630450
Title
Brightstar Lamps Procurement for Merlin Helicopters
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
3 November 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
L.F.D Limited
Zenith House, Lederle Lane
Gosport
PO13 0FZ
Country
United Kingdom
NUTS code
- UKJ31 - Portsmouth
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £201,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Ministry of Defence - Victoria Babbage
Centenary House, Building 100, Box 146, Lysander Road
Yeovil
BA20 2YB
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Ministry of Defence - Victoria Babbage
Centenary House, Building 100, Box 146, Lysander Road
Yeovil
BA20 2YB
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Ministry of Defence - Victoria Babbage
Centenary House, Building 100, Box 146, Lysander Road
Yeovil
BA20 2YB
Country
United Kingdom