Scope
Description
Provide event management, health & safety support, and all associated event infrastructure for the Women's Rugby World Cup Fan Village.
The fan zone will operate on the Thursday evening from 4pm to 11pm, Saturday 8am to 12 midnight and Saturday 9am to 5pm, with the necessary build time outside of these hours.
The External Provider will be responsible for managing and overseeing the implementation, and safe and successful running of the schedule of events, the External Provider shall secure the following:
• Staging • Fencing
• Lighting • Toilets
• Sound • First aid
• Power • Event Management
Contract 1
Supplier
Contract value
- £90,000 excluding VAT
- £108,000 including VAT
Below the relevant threshold
Award decision date
15 May 2025
Earliest date the contract will be signed
31 July 2025
Contract dates (estimated)
- 21 August 2025 to 23 August 2025
- 3 days
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The maximum cost is £90,000 which includes the cost of the event management fee, and also includes contingency arrangements, as well as securing and implementing the infrastructure which will be shared and agreed with the Council in advance.
CPV classifications
- 79952000 - Event services
Contract locations
- UKC23 - Sunderland
Information about tenders
- 1 tender received
- 1 tender assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Below threshold - limited competition
Supplier
AH Events Group Limited
7 West Farm Lane
Consett, County Durham
DH8 6TY
United Kingdom
Email: scott@ahevents.co.uk
Region: UKC14 - Durham CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Sunderland City Council
- Public Procurement Organisation Number: PLVZ-4154-GGRZ
City Hall, Plater Way,
Sunderland
SR1 3AA
United Kingdom
Region: UKC23 - Sunderland
Organisation type: Public authority - sub-central government