Section one: Contracting authority
one.1) Name and addresses
OFCOM
Riverside House, 2a Southwark Bridge Road
London
SE1 9HA
procurementnotice@ofcom.org.uk
Telephone
+44 2079813000
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://ofcom.bravosolution.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://ofcom.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://ofcom.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
UK Independent Communications Regulator
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Welsh Language Translation
two.1.2) Main CPV code
- 79530000 - Translation services
two.1.3) Type of contract
Services
two.1.4) Short description
Ofcom requires the establishment of a “call-off” Contract for the delivery of an accurate, reliable translation service from English to Welsh and less frequently, from Welsh to English.
As a minimum, the service must deliver the following:
• Accurate, timely and clear translation of a wide range of materials from English to Welsh and vice versa
• Simultaneous translation as and when required.
• Undertake several projects at the same time during busy periods and the ability to work to extremely tight deadlines.
• Proof reading of large, complex, and high-profile documents, such as the Annual Report
• Ability to turn around within constrained timescales, e.g., one hour if the translation is urgent.
It would be preferable were the service also able to:
• maintain and develop a dictionary of complex Ofcom terms which can be shared, in a suitable format with Ofcom Wales staff to ensure consistency across translations.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The requirement is for delivery of accurate translations from English to Welsh and less frequently, from Welsh to English that reflect Ofcom’s high standards of delivery, and which can be published without the need for further proof reading by Ofcom colleagues. The service must be able to deliver the following: -
• Updates texts (short paragraphs summarising a publication, such as an email to subscribers)
• News releases
• Text for Ofcom’s website and social media channels Text for infographics
• Presentation slides
• Licences
• Meeting agendas and minutes
• Transcripts of broadcast content
• Employment documents
• Correspondence
• Newsletters
• Full documents ranging (2-3,000 words – 50,000 words +)
Simultaneous translation
Ofcom Wales hosts several events at its offices and ‘on location’ on a regular basis. For example, large scale events at the Royal Welsh Agricultural Show and National Eisteddfod of Wales along with smaller scale meetings and interviews at its offices, including quarterly meetings of Ofcom’s Advisory Committee for Wales, which require accurate simultaneous translation.
Proof reading
During busy periods, the translation company will be required to proof read some of the longer, more complex documents such as the Ofcom Annual Report, which is usually around 70,000 words in length.
Terminology
The translation company will be required to ensure that the Welsh translation is as clear and comprehensible as possible.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £209,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 December 2024
End date
1 December 2027
This contract is subject to renewal
Yes
Description of renewals
At Ofcom’s absolute discretion, the contract may be extended for up to two further periods of up to twelve months each. The maximum length of the contract is therefore five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
At Ofcom’s absolute discretion, the contract may be extended for up to two further periods of up to twelve months each. The maximum length of the contract is therefore five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 October 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
Welsh, English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
29 October 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Court of Appeal of England and Wales
London
Country
United Kingdom