Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF DERBY
KEDLESTON ROAD
DERBY
DE221GB
Contact
Procurement Team
Telephone
+44 1332591094
Country
United Kingdom
Region code
UKF11 - Derby
Companies House
03079282
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Catering Services to the New Business School
Reference number
PROC OC ITT 1170
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Derby "The Authority" is seeking to undertake a procurement exercise for the provision of catering services in the Derby Business School (New Derby Business School - Derby Business School - University of Derby), which is due to open in Spring 2025.
This building is a Net Zero building, and the commitment to operating this venture in line with this ethos is expected of all suppliers
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
The type of provision to students, staff, visitors, and the public is envisaged to be a range of hot and cold beverages, hot and cold meals. These will be delivered via an innovative, flexible, and diverse menu served across breakfast and lunch services.
In addition to the provision of catering services for the building, it is also expected that the successful tenderer will support in the delivery of ordered refreshments and day delegate packages throughout the day (where required), currently expected to be from Monday to Friday initially.
Additional ad-hoc event catering will also need to be supported, which may be different from the regular menu offering, and may involve weekend and evening events (with both prior notice and agreement).
The University will be looking for innovative ideas for a scalable catering provision, which can grow in the future as the building becomes a hub for local businesses and students. Suppliers will play a proactive role in generating increased demand for services (such as theme nights and events) to drive an evening trade within the space.
The kitchen and dining spaces have been designed as part of the overall building and will be provided as a turn-key solution (to the specifications to be available as part of the tender
process).
There will be no up-front capital investment required by the incoming supplier, to operate this space from day one. The ongoing maintenance of equipment will be the responsibility of the University of Derby for the duration of this agreement.
The expectation of the process is that this solution will generate an income for the University (details will be set out in the tender) and all bidders are invited to present innovative and creative solutions to meet this objective.
The first stage of the process (Standard Selection Questionnaire - SSQ) process will be used to shortlist a maximum of 5 top scoring responses.
The University of Derby will then issue an ITT, requesting an Outline solution for Catering Services, before shortlisting to a final 3 suppliers and entering a period of negotiation, before requesting final proposals.
Information on the procurement process will be set out in the contract notice and full details will be included within tender documents.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
This contract may be extended for a further period of 2 years, subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This contract may be extended for a further period of 2 years, subject to satisfactory performance.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-023287
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 October 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
University of Derby
Derby
DE22 1Gb
Country
United Kingdom