Section one: Contracting authority
one.1) Name and addresses
Essex County Council
COUNTY HALL
CHELMSFORD
CM11QH
Contact
Georgia Agius
Country
United Kingdom
Region code
UKH3 - Essex
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ACL Data Management System
Reference number
CO206/TPC62
two.1.2) Main CPV code
- 72320000 - Database services
two.1.3) Type of contract
Services
two.1.4) Short description
For the procurement of a MI System (adult education software) that supports ACL to manage the ESFA contract.
ACL are the third largest provider in the country. They manage an £8 million government contract from the Education and Skills Funding Agency (ESFA) covering a wide range of curriculum provision including accredited learning, non-accredited learning, Apprenticeship, Skills Bootcamps, bespoke projects and employer led provision.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £152,150.42
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
For the procurement of a MI System (adult education software) that supports ACL to manage the ESFA contract.
ACL are the third largest provider in the country. They manage an £8 million government contract from the Education and Skills Funding Agency (ESFA) covering a wide range of curriculum provision including accredited learning, non-accredited learning, Apprenticeship, Skills Bootcamps, bespoke projects and employer led provision.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
A Waiver was approved to depart from Internal Rule 20 - General Principles Across Medium Risk Procurements: Where a contract total value exceeds £100,000 yet falls below the relevant European Thresholds a simplified tender process is required. This contract is for £152,150.40 which is below the PCR2015 threshold.
There are no provisions within the existing contract to extend the agreement. This necessitates a direct award to ensure continuity of service without disruption - Terms is a business critical piece of software so we need to retain the system for the next 3 years as we expect the whole process including moving to a new solution to take 3 years.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Title
ACL Data Management System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 September 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
West March Systems Limited
4 Mason Court Gillan Way, Penrith 40 Business Park, Penrith, Cumbria, United Kingdom
Penrith
CA11 9GR
Country
United Kingdom
NUTS code
- UKD1 - Cumbria
Companies House
06245182
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £152,150.42
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Essex County Council
Chelmsford
CM1 1QH
Country
United Kingdom