Section one: Contracting authority
one.1) Name and addresses
Wiltshire Council
County Hall, Bythesea Road
Trowbridge
BA14 8JN
Contact
Mr Andrew Mead
Telephone
+44 7769162166
Country
United Kingdom
Region code
UKK15 - Wiltshire CC
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FM1826 Wiltshire Council Partnering Maintenance Contracts
Reference number
DN717011
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Wiltshire Council are looking to engage contractors/suppliers on a 5 year contract with an optional extension period of up to a further 5 years, to deliver a full range of building maintenance activities across the Council's property estate from 01 October 2024.
This procurement will be divided into 6 Lots, with 1 contractor awarded to each Lot. Contractors may bid for one, multiple or all lots.
The Strategic Asset Maintenance and Facilities Management (SAM&FM) Service is responsible for the maintenance of this property estate. The SAM&FM service provides facility management from the 3 hub office buildings, and are responsible for reactive and planned preventative maintenance, building compliance, utilities management and energy efficiency across the portfolio.
To manage this diverse property portfolio, the client has identified a number of core contracts, which, taken together, will be used to deliver the full range of building maintenance activities. Combined, these contracts will ensure that the councils property portfolio remains safe, compliant, and fit for purpose and are designed to include for cyclical maintenance, capital repair of buildings, repair and replacement of systems and minor refurbishments.
The council envisions a collaborative partnership with the service provider to accomplish a comprehensive set of long- range objectives during the lifetime to the contract. These include…
I. Ensure the timely repair of the Councils property and buildings
II. Raise the level of compliance assurance within the property portfolio
III. Standardise cyclical maintenance activity and integrate with SFG20
IV. Raise the standard of maintenance of the property portfolio and introduce a rolling five year planned maintenance programme covering each part of the property portfolio
V. Increase standardisation of building elements, equipment and systems across the property portfolio
VI. Improve the resilience of key sites in the property portfolio
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £10,000,000
two.2) Description
two.2.1) Title
Fabric and General Building Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
Lot 1 - Fabric
Reactive Service orders will be issued by the Client to include general building works of all types, internal and/or external to buildings. This will include a variety of building fabric works at the affected property. The Service includes…
• Externals and building fabric repairs and maintenance
• Gutters, fascia, downpipes, roofs, render, brick, stone, cladding, windows, doors
• Internal building repairs
• Vandal damage, water damage, repairs to doors, windows, replacement flooring, kitchen and toilet area repairs, redecorations, minor alterations
• Selective interventions throughout an existing building
• Small internal building refurbishments and alterations
• New and refurbished kitchens, toilet areas, shower rooms and cloak rooms
• Fire protection works (doors, ceiling voids, escape doors)
• Refurbishments (new ceilings, lighting, partitions, wall openings, flooring, fixtures, doors, sinks)
• Swimming pool flooring and surround repairs
• Flood and fire damage repairs
• Disabled access upgrades – ramps, handrails, doors
• Small extensions
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Mechanical and Electrical Services
Lot No
2
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
Lot 2 - Technical and Electrical
Service orders will be issued by the Client to a full range of mechanical and electrical works at the affected property. Service orders will include reactive, servicing and cyclical maintenance and remedials from service. There may also be excavation and reinstatement and/or asbestos management activities in connection with the works. Mechanical and electrical works will consist of
Electrical
• Lighting & Emergency lighting improvements
• Internal and external lighting
• Controls and control systems
• New lighting installations
• Distribution systems
• Main/submain panels & boards
• Rewiring submains & subcircuits
• Earthing Systems
• Other systems in conjunction with Electrical installations such as:
o Data system modifications/additions/installations
o Security & Access
o Fire precautions/alarm modifications/additions/installations
o Renewable technologies and Energy management systems, controls
o Lightning protection system installation or alteration
Mechanical
• Boiler, gas fired water heater or calorifier replacements
• Pipework modifications or smaller scale replacement (domestic water & heating)
• Associated elements including controls, thermal insulation, asbestos management, building penetrations and making good, boxing of pipes, minor decorations and making good
• Excavations and reinstatement etc. for external services installation
• Ventilation works to spaces for catering areas, general occupied spaces and changing/shower rooms
• Installation or replacement of air conditioning or comfort cooling systems
• Plant replacement schemes; boilers, chillers and their associated equipment
• Pipework infrastructure replacement
• External pipework infrastructure replacement
• Automatic controls renewal or reconfigurations
• Programmes comprising work on multiple sites
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Water Hygiene Management Services
Lot No
3
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
Lot 3
Water Hygiene Monitoring services to include for but not limited to.
Water Risk Assessments
Written Schemes
System Schematics in CAD (PDF)
Temperature Monitoring of Hot and Cold Sentinel Outlets, Hot and Cold Representative Outlets, Calorifiers, TMV, Instantaneous Hot Water Boilers, Unvented Water Systems and Circulating System Return Legs.
Bacterial Sampling (including Bore Holes)
Legionella Sampling (including 3 monthly Vehicle Wash Sampling)
CWS Sampling
Chemical Dosing
Descaling of spray outlets and shower heads.
Swimming Pools
CWS Tank inspections and cleaning
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fire and Security
Lot No
4
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
Lot 4 - Fire and Safety
Fire services to include for but not limited to.
Fire Detection & Alarm + High Sensitivity Smoke Detection (HSSD) Systems
Fire Suppression – Extinguishers, Fire Blankets, Suppression Systems and Sprinkler Systems
Smoke Control Systems
Hose Reels
Fire Shutters/Dampers
Dry/Wet Risers
Kitchen Hood Fire Suppression
Evacuation Alert Systems/Voice Alarm Systems
Heat/Smoke Alarms
Monitoring Services
Security Services to include for but not limited to
Access Control Systems
Intruder Alarm Systems
CCTV Systems
Panic Alarms
Intercom Systems – Voice and Video
Hearing Induction Loops
Locksmith Services
Fence Topping Systems
Perimeter Monitoring Systems/Fence Mounted Sensing Cable
Monitoring Services
High Security Doors
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Asbestos Management Services
Lot No
5
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
ot 5 - Asbestos Management
Asbestos Monitoring services to include for but not limited to.
Asbestos Management Plan and periodic review
Asbestos Register and periodic review
ACM Sampling
Air Quality Sampling
R&D Surveys
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Drainage Services
Lot No
6
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
Drainage services to include for but not limited to.
Surface Water Drainage
Main Drains and Waste Runs
Sewage Treatment Packaged Systems
Aeration and Oxidation Ditch Systems
Settlement Tanks
Separator/Interceptor Systems
Submersible and Surface Pump Stations
Reed Beds
Water Harvesting Systems
CCTV Surveys
Tanker Services
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-010453
Section five. Award of contract
Contract No
FM1826.1
Lot No
1
Title
Fabric and General Building Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2024
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Kier Workplaces Services
Hampshire,
RG21 8UQ
Country
United Kingdom
NUTS code
- UKK15 - Wiltshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £4,957 / Highest offer: £100,000 taken into consideration
Section five. Award of contract
Contract No
FM1826.2
Lot No
2
Title
Mechanical and Electrical Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2024
five.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Lorne Stewart Plc
Plymouth
PL6 7PY
Country
United Kingdom
NUTS code
- UKK15 - Wiltshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £674,775 / Highest offer: £6,747,750 taken into consideration
Section five. Award of contract
Contract No
FM1826.3
Lot No
3
Title
Water Hygiene Management Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2024
five.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Churchill Contract Services Ltd
Bedfordshire
LU1 3LU
Country
United Kingdom
NUTS code
- UKK15 - Wiltshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £60,852 / Highest offer: £608,520 taken into consideration
Section five. Award of contract
Contract No
FM1826.4
Lot No
4
Title
Fire and Security
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2024
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Kier Workplace Services
Hampshire
RG21 8UQ
Country
United Kingdom
NUTS code
- UKK15 - Wiltshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £104,083 / Highest offer: £1,040,830 taken into consideration
Section five. Award of contract
Contract No
FM1826.5
Lot No
5
Title
Asbestos Management Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2024
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Lucion Services Limited
Tyne and Wear
NE11 9JT
Country
United Kingdom
NUTS code
- UKK15 - Wiltshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £12,445 / Highest offer: £124,450 taken into consideration
Section five. Award of contract
Contract No
FM1826.6
Lot No
6
Title
Drainage Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2024
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Kier Workplace Services
Hampshire
RG21 8UQ
Country
United Kingdom
NUTS code
- UKK15 - Wiltshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £586,952 / Highest offer: £5,869,520 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
CEDR
London
Country
United Kingdom