Section one: Contracting authority
one.1) Name and addresses
Foreign Commonwealth and Development Office
King Charles Street
London
SW1A 2AH
Contact
Keisha LaRaine Ingram
Keisha.LaRaineIngram@fcdo.gov.uk
Telephone
+44 02070080932
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://fcdo.bravosolution.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://fcdo.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Payroll Services for the British Embassy Athens
Reference number
CPG/11384/2024
two.1.2) Main CPV code
- 79211110 - Payroll management services
two.1.3) Type of contract
Services
two.1.4) Short description
An experienced Contractor providing payroll services as per the following scope:
1. Calculation of staff salaries.
2. Calculation of third-party contributions.
3. Calculation of additional payments.
4. Calculation of end of service pay (due to retirement or termination)
5. Payment of payroll social contributions and withheld tax, employer tax contributions as per Greek labour law, on behalf of the Embassy. Relevant receipts as per Greek labour law are to be timely sent in a timely manner to the Post.
6. Preparation of payslips and delivery of these to the Embassy via post and email.
7. Advise on salary-related issues (for instance, tax/abatement).
8. Preparation statement of annual earnings for staff.
9. Generation of employment certifications and social security contributions.
10. Provision of forecasts and payroll scenarios as per request.
11. Extensive experience with Greek payroll system, and a proven record of providing payroll services in Greece.
two.1.5) Estimated total value
Value excluding VAT: £34,200
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- DEG0L - Greiz
Main site or place of performance
Greece
two.2.4) Description of the procurement
An experienced Contractor providing payroll services as per the following scope:
1. Calculation of staff salaries.
2. Calculation of third-party contributions.
3. Calculation of additional payments.
4. Calculation of end of service pay (due to retirement or termination)
5. Payment of payroll social contributions and withheld tax, employer tax contributions as per Greek labour law, on behalf of the Embassy. Relevant receipts as per Greek labour law are to be timely sent in a timely manner to the Post.
6. Preparation of payslips and delivery of these to the Embassy via post and email.
7. Advise on salary-related issues (for instance, tax/abatement).
8. Preparation statement of annual earnings for staff.
9. Generation of employment certifications and social security contributions.
10. Provision of forecasts and payroll scenarios as per request.
11. Extensive experience with Greek payroll system, and a proven record of providing payroll services in Greece.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: 42,016 EUR
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
3+1+1
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 October 2024
Local time
6:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 October 2024
Local time
8:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
FCDO
London
Country
United Kingdom