Scope
Description
The Authority is seeking a comprehensive solution provider that can source, install, maintain, and provide a cleaning service on advertised bus shelters in the Vale of Glamorgan with the rights to sell and install advertising on the bus shelters for the duration of the contract. In return, the council will expect the chosen supplier to provide a Fixed Fee and Revenue Share payment per advertising bus shelter. The service provider will be required to: a) Supply, install, maintain, and clean the bus shelters. This will be a Concession Contract through which the successful Tenderer generates income to fund these services from selling advertising space on the bus shelters. b) Retain ownership of the bus shelters during the Contract term.c) Generate revenue for the Council. d) Actively sell advertising on the paper and digital sites, offering a percentage of advertising space, to be available to the Council for free, to promote in-house campaigns (we would expect advertising for 2 weeks on 20% of the bus shelters in the vale. The location of the advertising would be agreed by both parties)e) Manage all agreements with advertisers, including collecting payment, and pay the Council an agreed income from the advertising sales revenue at an agreed frequency. The Concessionaire will: f) Carry out all invoice and payment collection. g) Adhere to the Advertising Standards Authority (ASA) Code of Practice. h) Adhere to the Vale of Glamorgan Council's Advertising Policy, including the draft HFSS regulations (high in fat, sugar and salt) policy. i) Be responsible for the enacting and monitoring of the draft HFSS policy requirements j) Offer an open book approach to the reporting of income generated from advertising sold, and the Revenue Share to the Council. k) Provide regular reports, agreed post tender, including the information along with any other relevant/value adding information.
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 15 September 2025 to 14 September 2035
- Possible extension to 14 September 2040
- 15 years
Description of possible extension:
1 extension for 5 years
Options
The right to additional purchases while the contract is valid.
The contract has potential for new locations to be added during the life of the contract. Any new sites will require agreement with the Council and subject to planning permission and consents being granted.
Main procurement category
Services
CPV classifications
- 79340000 - Advertising and marketing services
- 34928000 - Road furniture
- 44212321 - Bus shelters
- 45233293 - Installation of street furniture
- 45213315 - Bus-stop shelter construction work
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
3 July 2025, 12:00pm
Tender submission deadline
18 July 2025, 12:00pm
Submission address and any special instructions
No printed copies will be accepted. Please submit using the Sell2Wales site.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| price | Highest Submission - 70% |
Cost | 70.00% |
| Quality | Sub Weighting as follows: Implementation - 20% Business Continuity - 20% Working with the Council - 20% Human Resources - 20% Health & Safety - 20% |
Quality | 25.00% |
| Community Well-being Benefit | The Sub Weighting is as follows: Quantitative - 2% Qualitative - 2% Delivery Plan - 1% |
Quality | 5.00% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=335098
Invitation to Tender
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=335099
Section F - Terms & Conditions
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=335100
Section G - Specification
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=335101
Section H - Part 1 PSQ Questions & Guidance
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=335102
Section H Part 2 - Quality Technical Response
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=335103
Section H Part 3 - CWB TOMs Spreadsheet
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=335104
Section H Part 3 - CWB Guidance
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=335105
Section H Part 4 - Pricing
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=335106
Section H Part 5 - Form of Tender
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=335107
Section H Part 6 - Confidential Information
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=335108
Section H Part 7 - Health & Safety Questionnaire
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=335109
Appendix 1-2
Contracting authority
Vale of Glamorgan Council
- Public Procurement Organisation Number: PVJL-7881-XMJT
Civic Offices
BARRY
CF63 4RU
United Kingdom
Contact name: alex tombs
Email: CorporateandTransport@cardiff.gov.uk
Website: http://www.valeofglamorgan.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales