Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Rob Richards
Telephone
+44 07740037316
Country
United Kingdom
Region code
UKK14 - Swindon
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Link Centre Ice Rink and Radiant Low Emissivity Ceiling
two.1.2) Main CPV code
- 37480000 - Machinery or apparatus for leisure equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Swindon Borough Council (the Authority) own a number of Leisure buildings within the local area that are operated under a lease agreement by Greenwich Leisure Limited (GLL).
On Sunday 17th September 2023 and into Monday 18th September 2023, the Link Leisure Centre in Swindon suffered significant damage as a result of an unforeseeable and extreme
weather event through significant storm flooding.The consequence of the storm damage was a total loss of power to the Link Leisure Centre and also that access to the building,
specifically the ice rink area, was prevented for a period of two weeks due to health and safety requirements from a utilities provider.
As a result, the Authority and GLL, could not assess the extent of the damage to the ice-skating plant and equipment. As soon as safe access to the building was permitted and the full extent of the damage was known, the Authority and GLL acted with extreme urgency to identify suitable replacement equipment that would enable the Ice rink provision to reopen
for 17th December 2023.
After careful consideration, on the 17th of October 2023, the Authority made the decision to make a direct contract award to Ice Tech UK to supply and install a new highly energy
efficient IceGrid system and Radiant Low Emissivity ceiling at the Link Centre for a contract period of approximately 9 weeks.The total value of the contract is £373,700.
The use of the negotiated procedure without prior publication under Regulation 32 of the Public Contracts Regulation 2015 has been relied on.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £373,700
two.2) Description
two.2.2) Additional CPV code(s)
- 37416000 - Leisure equipment
- 45212211 - Ice rink construction work
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Swindon Borough Council (the Authority) own a number of Leisure buildings within the local area that are operated under a lease agreement by Greenwich Leisure Limited (GLL).
On Sunday 17th September 2023 and into Monday 18th September 2023, the Link Leisure Centre in Swindon suffered significant damage as a result of an unforeseeable and extreme
weather event through significant storm flooding.The consequence of the storm damage was a total loss of power to the Centre and also that access to the Link Leisure Centre building, specifically the ice rink area, was prevented for a period of two weeks due to health and safety requirements from a utilities provider.
As a result, the Authority and GLL, could not assess the extent of the damage to the ice-skating plant and equipment. As soon as safe access to the building was permitted and the full extent of the damage was known, the Authority and GLL acted with extreme urgency to identify suitable replacement equipment that would enable the Ice rink provision to reopen for 17th December 2023. It is expected that any delay in making a contract award decision would significantly impact on the ongoing viability of this local leisure provision and therefore result in a substantial impact to the local economy and wider community health and well-being.
After careful consideration, on the 17th of October 2023, the Authority made the decision to make a direct contract award to Ice Tech UK to supply and install a new highly energy efficient IceGrid system and Radiant Low Emissivity ceiling at the Link Centre for a contract period of approximately 9 weeks.The total value of the contract is £373,700.
The use of the negotiated procedure without prior publication under Regulation 32 of the Public Contracts Regulation 2015 has been relied on due to reasons of extreme urgency brought
about by events unforeseeable by the Authority, competition being absent for technical reasons and the proprietary nature of the solution.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
Use of the Negotiated Procedure without a call for competition
The works, supplies or services can be provided only by a particular economic operator for the following reasons:
* absence of competition for technical reasons
* the protection of exclusive rights, including intellectual property rights
* Extreme urgency brought about by events unforeseeable for the contracting authority
Swindon Borough Council (the Authority) own a number of Leisure buildings within the local area that are operated under a lease agreement by Greenwich Leisure Limited (GLL).
On Sunday 17th September 2023 and into Monday 18th September 2023, the Link Leisure Centre in Swindon suffered significant damage as a result of an unforeseeable and extreme
weather event through significant storm flooding.The consequence of the storm damage was a total loss of power to the Centre and also that access to the Link Leisure Centre building, specifically the ice rink area, was prevented for a period of two weeks due to health and safety requirements from a utilities provider.
As a result, the Authority and GLL could not assess the extent of the damage to the ice-skating plant and equipment. As soon as safe access to the building was permitted and the full extent of the damage was known, the Authority and GLL acted with extreme urgency to identify suitable replacement equipment that would enable the Ice rink provision to reopen for 17th December 2023. It is expected that any delay in making a contract award decision would significantly impact on the ongoing viability of this local leisure provision and therefore result in a substantial impact to the local economy and wider community health and well-being.
After careful consideration, on the 17th of October 2023, the Authority made the decision to make a direct contract award to Ice Tech UK to supply and install a new highly energy
efficient and trademarked IceGrid system and Radiant Low Emissivity ceiling at the Link Centre for a contract period of approximately 9 weeks. The proposed technical solution is
understood to be the only system that provides the level of energy savings required by the Authority and has been assessed as being available to the Authority by a single manufacturer and installer. The total value of the contract is £373,700.
For the reasons set out above, the Authority have relied on Regulations;
32(2)(b)(ii),
32(2)(b)(iii),
32 (2) (c) of the Public Contracts Regulations 2015.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 October 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ice Tech UK
The Ice House, Willow Lane
Southwell
NG25 0FZ
Country
United Kingdom
NUTS code
- UKF15 - North Nottinghamshire
Justification for not providing organisation identifier
Partnership
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £373,700
Total value of the contract/lot: £373,700
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court - Royal Courts of Justice
Holborn, London
WC2A 2LL
Country
United Kingdom