Scope
Reference
IA3589
Description
Staffordshire County Council require a Supplier(s) to provide a contingency disposal point and treatment facility, via Energy Recovery, for residual waste (EWC 20-03-01) produced by Staffordshire's residents. The supplier will be responsible for the treatment and disposal of Staffordshire's waste on an ad-hoc basis.
Commercial tool
Establishes a framework
Total value (estimated)
- £36,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
Break clause in year 2.
1st September 2025 to 31st August 2027 with an option to extend for a further 2 years to a final framework end date of 31st August 2029.
Options
The right to additional purchases while the contract is valid.
Break clause in year 2.
1st September 2025 to 31st August 2027 with an option to extend for a further 2 years to a final framework end date of 31st August 2029.
Main procurement category
Services
CPV classifications
- 90500000 - Refuse and waste related services
Contract locations
- UKG2 - Shropshire and Staffordshire
Lot 1. Newcastle under Lyme Borough Council
Description
Staffordshire County Council require a Supplier(s) to provide a contingency disposal point and treatment facility, via Energy Recovery, for the residual waste (EWC 20-03-01) produced by Staffordshire's residents from the borough of Newcastle under Lyme. The supplier will be responsible for the treatment and disposal of Staffordshire's waste on an ad hoc basis.
Staffordshire County Council is the Customer as it is the Waste Disposal Authority (WDA) for the Waste Collection Authority for Lot 1
Newcastle-under-Lyme Borough Council (NuLBC) collect the residual waste from their residents via RCVs. They currently direct deliver their waste to Hanford Energy Recovery Facility and therefore do not have access to a Waste Transfer Station.
Lot value (estimated)
- £12,690,000 excluding VAT
- £15,228,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. East Staffordshire Borough Council
Description
Staffordshire County Council require a Supplier(s) to provide a contingency disposal point and treatment facility, via Energy Recovery, for the residual waste (EWC 20-03-01) produced by Staffordshire's residents from the borough of East Staffordshire. The supplier will be responsible for the treatment and disposal of Staffordshire's waste on an ad hoc basis.
Staffordshire County Council is the Customer as it is the Waste Disposal Authority (WDA) for the Waste Collection Authority for Lot 2
East Staffordshire Borough Council (ESBC) currently direct deliver approximately 2,200 per annum of their residents' residual waste to Hanford Energy Recovery Facility.
ESBC also deliver approximately 8,300 tonnes of residual waste to Hanford Energy Recovery Facility via Willshees Transfer Station, to which Staffordshire County Council are currently contracted to.
Lot value (estimated)
- £5,616,000 excluding VAT
- £6,739,200 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Stafford Borough Council
Description
Staffordshire County Council require a Supplier(s) to provide a contingency disposal point and treatment facility, via Energy Recovery, for residual waste (EWC 20-03-01) produced by Staffordshire's residents from the borough of Stafford. The supplier will be responsible for the treatment and disposal of Staffordshire's waste on an ad hoc basis.
Staffordshire County Council is the Customer as it is the Waste Disposal Authority (WDA) for the Waste Collection Authority for Lot 3
Stafford Borough Council (SBC) collect the residual waste from their residents via RCVs. They currently direct deliver their waste to Hanford Energy Recovery Facility and therefore do not have access to a Waste Transfer Station.
Lot value (estimated)
- £5,670,000 excluding VAT
- £6,804,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Staffordshire Moorlands District Council
Description
Staffordshire County Council require a Supplier(s) to provide a contingency disposal point and treatment facility, via Energy Recovery, for residual waste (EWC 20-03-01) produced by Staffordshire's residents from the district of Staffordshire Moorlands. The supplier will be responsible for the treatment and disposal of Staffordshire's waste on an ad hoc basis.
Staffordshire County Council is the Customer as it is the Waste Disposal Authority (WDA) for the Waste Collection Authority for Lot 4
Staffordshire Moorlands District Council (SMDC) currently direct deliver approximately 1,100 per annum of their residents' residual waste to Hanford Energy Recovery Facility.
SMDC also deliver approximately 5,400 tonnes of residual waste to Hanford Energy Recovery Facility via Leek Transfer Station, to which Staffordshire County Council are the owner of this site.
Lot value (estimated)
- £3,456,000 excluding VAT
- £4,147,200 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 5. Household Waste Recycling Centres
Description
Staffordshire County Council require a Supplier(s) to provide a contingency disposal point and treatment facility, via Energy Recovery, for residual waste (EWC 20-03-01) produced by Staffordshire's residents from the district of Staffordshire . The supplier will be responsible for the treatment and disposal of Staffordshire's waste on an ad hoc basis.
Staffordshire County Council's Household Waste and Recycling Centres collects residual waste from Staffordshire's residents, which is then delivered to Hanford Energy Recovery Facility via RoRos.
Lot value (estimated)
- £2,430,000 excluding VAT
- £2,916,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Please refer to Framework Agreement
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Newcastle under Lyme Borough Council
Lot 2. East Staffordshire Borough Council
Lot 3. Stafford Borough Council
Lot 4. Staffordshire Moorlands District Council
Lot 5. Household Waste Recycling Centres
See tender documents
Technical ability conditions of participation
Lot 1. Newcastle under Lyme Borough Council
Lot 2. East Staffordshire Borough Council
Lot 3. Stafford Borough Council
Lot 4. Staffordshire Moorlands District Council
Lot 5. Household Waste Recycling Centres
See tender documents
Particular suitability
Lot 1. Newcastle under Lyme Borough Council
Lot 2. East Staffordshire Borough Council
Lot 3. Stafford Borough Council
Lot 4. Staffordshire Moorlands District Council
Lot 5. Household Waste Recycling Centres
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
7 July 2025, 12:00pm
Tender submission deadline
14 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
8 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 March 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost per Tonne | Price | 80% |
| Vehicle Turnaround Time | Quality | 5% |
| Revocation/Suspension of Licenses | Quality | 4% |
| Human Resources Deployed to the Contract | Quality | 4% |
| Disaster Recovery and Business Continuity | Quality | 4% |
| Vehicles and Plant Provision | Quality | 3% |
Other information
Description of risks to contract performance
Local Government Re-organisation
1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".
1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.
1.3 Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest.
1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.
1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets
The parties agree that in the event of a Local Government Re-organisation: -
2.1 that reorganisation of local authorities may result in the transfer assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and
2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder
2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Staffordshire County Council
- Public Procurement Organisation Number: PZDG-2995-QQMD
1 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
United Kingdom
Contact name: Laura Kendall
Email: laura.kendall@staffordshire.gov.uk
Website: https://www.staffordshire.gov.uk
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government