Section one: Contracting authority
one.1) Name and addresses
Department of Justice
c/o Construction and Procurement Delivery, 303 Airport Road West
BELFAST
BT3 9ED
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.justice-ni.gov.uk/
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DoJ Opening and Closing of Interface Security Gates
Reference number
ID 4928266
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
The Department of Justice (DoJ) has responsibility for a number of security gates in Belfast and Derry / Londonderry. One lot is for the provision of a service to open and close security gates in north and west Belfast, at the times set out in the mandatory requirements. A second lot is the provision of a service to open and close six security gates in Derry, in close proximity to the intersection of Bishop Street and Derry’s Walls, at the times set out in the mandatory requirements.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
two.2) Description
two.2.1) Title
Lot 1) Belfast Security Gates
Lot No
1
two.2.2) Additional CPV code(s)
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
- UKN0A - Derry City and Strabane
Main site or place of performance
Lot 1 - North and West Belfast
two.2.4) Description of the procurement
The Department of Justice (DoJ) has responsibility for a number of security gates in Belfast and Derry / Londonderry. One lot is for the provision of a service to open and close security gates in north and west Belfast, at the times set out in the mandatory requirements. A second lot is the provision of a service to open and close six security gates in Derry, in close proximity to the intersection of Bishop Street and Derry’s Walls, at the times set out in the mandatory requirements.
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2) Derry / Londonderry Security Gates
Lot No
2
two.2.2) Additional CPV code(s)
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
- UKN0A - Derry City and Strabane
Main site or place of performance
Lot 2 - Derry / Londonderry
two.2.4) Description of the procurement
The Department of Justice (DoJ) has responsibility for a number of security gates in Belfast and Derry / Londonderry. One lot is for the provision of a service to open and close security gates in north and west Belfast, at the times set out in the mandatory requirements. A second lot is the provision of a service to open and close six security gates in Derry, in close proximity to the intersection of Bishop Street and Derry’s Walls, at the times set out in the mandatory requirements.
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
As per the Instructions to Tenderers, and CPD General Instructions and the Tender Competition Rules (https://www.finance-ni.gov.uk/publications/selling-government).
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.11) Main features of the award procedure
As stated in the Instructions to Tenderers document.
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 November 2023
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Neither CPD nor the Department of Justice can provide any guarantee as to the level of business under this contract. The estimated contract values are broad estimates only; they include additional quantum for unforeseen demand and to future proof. The estimates are not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated.. . Contract monitoring: the successful Contractor(s) performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance, and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory. performance will result in the Contractor being excluded from all. procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice. . . The Authority expressly reserves the rights: . (i) not to award any contract as a result of the procurement process commenced by publication of this notice; . (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; . (iii) to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and . (iv) to award contract(s) in stages. . . And under no circumstances will the Authority be liable for any costs incurred by Candidates.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued.
N/A
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 and, where. appropriate, will incorporate a standstill period (i.e a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full. information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.