- 1. Oldham Council
- 2. Blackpool Council
- 3. Blackburn with Darwen Council
- 4. Bury Council
- 5. Bolton Council
- 6. Rochdale Borough Council
- 7. Salford Council
- 8. Tameside Council
- 9. Trafford Council
- 10. Wigan Council
- 11. Manchester City Council
- 12. Stockport Council
- 13. Greater Manchester Combined Authorities
- 14. Cheshire East Council
- 15. Warrington Borough Council
Section one: Contracting authority
one.1) Name and addresses
Oldham Council
Corporate Procurement Level 8, Civic Centre, West Street
Oldham
OL1 1UT
Contact
Mrs Emily Molden
Telephone
+44 1617701643
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Blackpool Council
Blackpool
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
https://www.blackpool.gov.uk/home.aspx
one.1) Name and addresses
Blackburn with Darwen Council
Blackburn
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
one.1) Name and addresses
Bury Council
Bury
corporateprocurement@bury.gov.uk
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
one.1) Name and addresses
Bolton Council
Bolton
purchasing.admin@bolton.gov.uk
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
one.1) Name and addresses
Rochdale Borough Council
Rochdale
procurement@star-procurement.gov.uk
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
one.1) Name and addresses
Salford Council
Salford
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
one.1) Name and addresses
Tameside Council
Ashton Under Lyne
procurement@star-procurement.gov.uk
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
one.1) Name and addresses
Trafford Council
Trafford
procurement@star-procurement.gov.uk
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
https://www.trafford.gov.uk/Home.aspx
one.1) Name and addresses
Wigan Council
Wigan
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
https://www.wigan.gov.uk/index.aspx
one.1) Name and addresses
Manchester City Council
Manchester
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
https://www.manchester.gov.uk/
one.1) Name and addresses
Stockport Council
Stockport
procurement@star-procurement.gov.uk
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
one.1) Name and addresses
Greater Manchester Combined Authorities
Manchester
enquiries@greatermanchester-ca.gov.uk
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
https://www.greatermanchester-ca.gov.uk/
one.1) Name and addresses
Cheshire East Council
Sandbach
procurement@cheshireeast.gov.uk
Country
United Kingdom
Region code
UKD6 - Cheshire
Internet address(es)
Main address
https://www.cheshireeast.gov.uk/home.aspx
one.1) Name and addresses
Warrington Borough Council
Warrington
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
https://www.warrington.gov.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hosted Electronic Solution for the Administration of Disclosure and Barring Service
Reference number
DN640172
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.1.4) Short description
GMCA Members are seeking to engage an e-Broker to facilitate the administration of DBS checks electronically via a hosted solution.
GMCA members each provide a DBS checking service to all areas within their authorities, including schools and licensing.
In addition, the GMCA members operate an Umbrella Body Service for DBS checks for volunteers and other third party organisations/individuals.
Typical DBS processes for organisations within GMCA involve but not limited to the following:
• Identity verification for new staff (sometimes this will be done by the recruiting manager at interview). For existing staff and umbrella body checks, identity verification is carried out by the service requesting the check
• Route 2 checks, if required, are conducted by external providers
• Resolving errors and/or queries on completed application forms
• Invoicing, receiving and recording payment (for schools and umbrella body service clients)
• Recording full details of each application
• Forwarding applications to the DBS
• Applications for new starters are tracked on the DBS website
• The applicant takes the disclosure to the recruiting manager
• Manager/HR initiates rechecks
• Full administration of the DBS update Service to enable regular checks on existing employees.
• Requirement for support when re registering with Ministry of Justice as a registered body
two.1.5) Estimated total value
Value excluding VAT: £2,240,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48900000 - Miscellaneous software package and computer systems
- 79600000 - Recruitment services
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
two.2.4) Description of the procurement
The contract is led by Oldham Council. The following 12 Authorities have fully committed to the solution and their anticipated requirements under the contract are included in the pricing schedule:
• Blackpool Council
• Blackburn with Darwen Council
• Bury Council
• Bolton Council
• Oldham Council
• Rochdale Council
• Salford Council
• Tameside Council
• Trafford Council
• Wigan Council
• Manchester City Council
• Greater Manchester Fire & Rescue Service
Please note Cheshire East and Warrington Borough Council could also potentially be joining at a later date. Stockport Council have also been included should they wish to use the contract.
The number of DBS checks per year across the authorities is circa 29,000 but does not include schools, licensing, volunteers and external clients.
two.2.5) Award criteria
Quality criterion - Name: System Requirements / Weighting: 15%
Quality criterion - Name: Contract Management, Performance and Responding to Change / Weighting: 5%
Quality criterion - Name: System Customisation / Weighting: 5%
Quality criterion - Name: Invoicing & Online Payment / Weighting: 5%
Quality criterion - Name: Experience/Capability of System Implementation / Weighting: 10%
Quality criterion - Name: GDPR / Weighting: 5%
Quality criterion - Name: Social Value / Weighting: 10%
Price - Weighting: 35%
two.2.6) Estimated value
Value excluding VAT: £2,240,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
25 February 2023
End date
24 February 2025
This contract is subject to renewal
Yes
Description of renewals
The initial contract period is for 2 years and built into the contract are two optional extension periods of 1 year each (1+1 optional years).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Performance standards and key performance indicators have been set out in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 December 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
1 December 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Oldham Council
Oldham
Country
United Kingdom