Scope
Reference
PR022025
Description
Exeter City Council is commencing a formal Preliminary Market Engagement (PME) exercise in advance of initiating a procurement process. The purpose of such engagement is to understand the level of market interest and to seek market intelligence on offerings in the market and to help develop the authority's requirements and approach to the proposed future tender exercise.
The council is seeking one or more partners to design, manufacture and install a new MRF processing line in its facility at Exton Road.
The material recovery facility currently at Exton Road is due to be upgraded. There are a number of reasons behind this:
• Elements of the facility are at capacity
• Some of the plant and equipment is nearing the end of its life with spares unavailable
• A fire suppression system is needed as part of the operational license
• Increased recycling capability across different materials is required
The project has 2 parts to it that need to be coordinated and integrated to deliver the above objectives.
A building project to prepare the building to accommodate the new plant and equipment and to support its operation. An exercise is currently underway to appoint a design team for this element of the project.
New plant to be installed in the facility to replace the existing and to enhance the recycling and recovery function.
Total value (estimated)
- £6,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 January 2026 to 31 May 2027
- 1 year, 4 months, 27 days
Main procurement category
Goods
CPV classifications
- 42900000 - Miscellaneous general and special-purpose machinery
- 45350000 - Mechanical installations
- 51120000 - Installation services of mechanical equipment
- 71320000 - Engineering design services
Contract locations
- UKK43 - Devon CC
Engagement
Engagement deadline
26 June 2025
Engagement process description
The market engagement documents can be accessed via the council's e-tender portal: https://procontract.due-north.com/Advert?advertId=c57408ce-ee42-f011-8136-005056b64545&p=69ce52d6-e03c-e511-80ed-000c29c9ba21 .
Interest in the opportunity can be expressed by completion and return of a the PME questionnaire that can be found on the e-portal. The deadline for submission of this document is 12 noon on 26th June 2025.
A market engagement day will take place on Thursday 19th June 2025. The event will take place at at the Exeter MRF facility from 10am to 12noon and will include a tour of the facilities. Suppliers who wish to attend must confirm their attendance (including names of attendees) via the Council's e-tender portal messaging facility by 17th June 2025.
Procurement Reference DM777148.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Contracting authority
Exeter City Council
- Public Procurement Organisation Number: PCHX-3846-DMNW
Civic Centre
Exeter
EX1 1JN
United Kingdom
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government