Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Babcock Land Defence Ltd
I&RM, BUILDING B15, MoD DONNINGTON
TELFORD
TF2 8JT
For the attention of
Davis Louise
Email(s)
louise.davis@babcockinternational.com
Country
United Kingdom
Internet address(es)
General address of the contracting authority/entity
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
one.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
one.3) Main activity
Defence
one.4) Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities:
No
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
IRM21/7587 The Supply of Fabricated Parts
two.1.2) Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance
Telford
NUTS code
- UKG21 - Telford and Wrekin
two.1.3) Information on framework agreement
The notice involves the establishment of a framework agreement
two.1.4) Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 4
Duration of the framework agreement
Duration in years: 7
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between £15,000,000 and £20,000,000
two.1.5) Short description of the contract or purchase(s)
The Supply of Assembled Fabricated Parts
two.1.6) Common procurement vocabulary (CPV)
- 35420000 - Parts of military vehicles
two.1.8) Lots
This contract is divided into lots: No
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
Babcock Land Defence Limited - acting as agent to the UK Ministry of Defence ("the Authority") - has under consideration a 7 year multi-supplier Framework Agreement for the Supply of Fabricated Parts.
All items within the scope of requirement are codified to NATO Stock Numbers (NSNs). Tenderers shall be provided with NATO Stock Numbers and shall be informed of any required applicable compliance standards. Tenderers shall be expected to provide items which comply with the requirements of CSIS (the Codification Support Information Systems maintained by the United Kingdom National Codification Bureau).
This Contract is intended to include c.1100 items identified as being fabricated parts supporting UK Ministry of Defence’s vehicle fleet with an advertised contract value of between £15 million and £20 million.
The Contract shall be awarded to the 4 bidders who provide the most economically advantageous tenders based on the basket of goods provided in Annex A to Schedule 2 – Price List and responses to the Obsolescence, Quality and Social Values questions.
The basket of goods provided within Annex A to Schedule 2 – Price List, represents 200 items which account for over 30% of forecast value for the Contract. It is anticipated that the remaining 70% of forecast items by volume and value, which are all aligned to the scope and characteristics of this Contract, will be added to Contract via a satisfactory RFQ process with the successful bidders in 2 phases following Contract Award. The Phased approach is below:
Phase 1: c200 NSNs
Phase 2: c700 NSNs
Phase 3: c200 NSNs
Total: c1100 NSNs
Bidders shall submit pricing for a minimum of 80% of items released in phase 1.
During the course of the Contract Babcock Land Limited acting on behalf the Authority may raise orders for contracted items in one of 2 ways:
- Direct award – Purchase Order raised using information contained within the Contract pricing schedule; or
- Mini competition – a further competition will be run at the Authority’s discretion between the Framework Contractors to re-compete items already on Contract. Mini competitions may be run for a variety of reasons including but not limited to; to reflect a changing economic climate, to realise the benefits of volume commitments etc..
- Framework Contractors shall only be allowed to submit bids for those items which they already hold a valid price with Annex A to Schedule 2 of the Contract.
- The award criteria under mini-competitions will be lowest price.
Bidders should note that prices submitted as part of a mini competition should not exceed those which are already in the Contract pricing schedule but can be lower.
.
Babcock Land Defence Limited reserve the right to add further items of a similar nature to the contract post award (over and above those items envisaged to be added to contract in Phases 1 & 2 identified above.
RAR Code: U5MZ3QD7 - VERY LOW
Any resulting contract shall contain a set of Key Performance Indicators to measure performance in areas such as delivery and quality, and shall include remedies for poor performance.
The Authority shall award the Contract in accordance with the evaluation criteria which will be detailed in the Invitation To Tender.
Estimated value excluding VAT:
Range: between £15,000,000 and £20,000,000
two.2.3) Information about renewals
This contract is subject to renewal: No
two.3) Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)
Section three. Legal, economic, financial and technical information
three.1) Conditions relating to the contract
three.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Payment shall follow delivery and acceptance of goods
three.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with Babcock Land Defence Ltd. Babcock Land Defence Ltd shall require the group to form a legal entity before entering into the Contract
three.1.4) Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information
Babcock Land Defence Ltd reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, Babcock Land Defence Ltd reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: This information is required in response to the PQQ
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
three.2.2) Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: This information is required in response to the PQQ
Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required: This information is required in response to the PQQ
three.2.3) Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: This information is required in response to the PQQ
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Restricted
four.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5 and maximum number 50
Objective criteria for choosing the limited number of candidates: The selection criteria as detailed in the Pre-Qualification Questionnaire shall prevail
four.1.3) Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated: no
four.2) Award criteria
four.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 60
2. Quality. Weighting 20
3. Obsolescence. Weighting 10
4. Social Values. Weighting 10
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
IRM21/7587
four.3.2) Previous publication(s) concerning the same contract
no
four.3.4) Time limit for receipt of tenders or requests to participate
19 January 2022 - 4:00pm
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.