Section one: Contracting authority
one.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
Contact
Andrew Gooding
Telephone
+44 1443863160
Fax
+44 1443863167
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Registration/Register
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of a New Caerphilly County Borough Council Digital Workplace
two.1.2) Main CPV code
- 72212220 - Internet and intranet software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Caerphilly County Borough Council are seeking tender responses from Suppliers for the provision of a new Digital Workplace service to replace its current Intranet, and associated web portals.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32412120 - Intranet network
- 48200000 - Networking, Internet and intranet software package
- 72212200 - Networking, Internet and intranet software development services
- 72212220 - Internet and intranet software development services
- 72421000 - Internet or intranet client application development services
- 72422000 - Internet or intranet server application development services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
two.2.4) Description of the procurement
The proposed new Digital Workplace will be a platform with the employee firmly at its centre. The approach is designed to make life easier for all staff and provide the information and tools they need on a daily basis to help them work and network efficiently and effectively.
The Digital Workplace will be the backbone and key part of our transformation programme, Team Caerphilly – Better Together. It will be designed to be easy to use, will encourage knowledge sharing, and improve collaboration and communication between council services.
It is critical that this new Digital Workplace will be accessible to all staff of the Authority, regardless of their location; and be fully inclusive, even to those that do not have access to a works device.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend for a further 3 years, reviewed annually.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
We may require further intranet work over and above what is listed and reserve the option to request additional purchases.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 January 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 August 2022
four.2.7) Conditions for opening of tenders
Date
31 January 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering
system.
Therefore, companies are invited to follow the directions below to register on the system:
1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com
2. Click the "Sign Up" button.
3. Enter your details such as Organisation Name, Details and Primary Contact Details.
4. Please make a note of the Organisation ID and Login Name, then click Register.
5. You may then receive an email from the system asking you to Click here to activate your account. This
takes you to Enter Organisation Details. Or you may be redirected straight to your account home page,
depending on your browser.
6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all
applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes
(CPV Codes)that appear in the tender notice.
8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.
9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User
ID). You now need to create your unique password. Please ensure that you make a note of this along with
the other information already recorded.
10. Now click Done and you will enter the Supplier Home page.
11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click
on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant
button.
12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the
"Show Me Arrow" of the relevant contract again and this will take you into the create a response section of
the portal.
13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page
as there will be information relating to the project held here.
14. You can now either continue to fill out this area and create a response or if the project is not of interest
to you Decline this opportunity by clicking the "Decline" button at the top of the page.
Tenderers shall express an interest in tendering for this arrangement by registering their interest on the
Proactis Plaza System as stated above and then completing the online e-tender submission.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=116661.
(WA Ref:116661)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom