Section one: Contracting authority/entity
one.1) Name and addresses
Police Service of Northern Ireland
c/o Clare House, 303 Airport Road West
BELFAST
BT3 9ED
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PSNI- Supply and Delivery of Furniture
Reference number
CFT31426
two.1.2) Main CPV code
- 39100000 - Furniture
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 39100000 - Furniture
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
PSNI carries out a diverse range of roles and functions. To allow police officers and staff to effectively perform these roles, they require the provision of furniture suitable to the range of functions carried out. The functions within each location may include offices, stores, dining rooms, changing rooms, custody suites, conference rooms etc. The range of furniture includes desks and tables, chairs, cabinets, lockers, storage racks etc.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2016/S 116-205658
Section five. Award of contract/concession
Contract No
31426
Title
PSNI Supply and Delivery of Furniture
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
14 June 2016
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Withheld for Security Reasons
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,431,447
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.
Belfast
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The Public Contract Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court England, Wales and Northern Ireland.
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39100000 - Furniture
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
PSNI carries out a diverse range of roles and functions. To allow police officers and staff to effectively perform
these roles, they require the provision of furniture suitable to the range of functions carried out. The functions
within each location may include offices, stores, dining rooms, changing rooms, custody suites, conference
rooms etc. The range of furniture includes desks and tables, chairs, cabinets, lockers, storage racks etc. Whilst
most of the items can be specified in advance, the contract will include the requirement for sourcing of individual
products. Furniture is required to enable PSNI to comply with their statutory obligations in respect of the Health,Safety and Welfare of Police Officers and Police Staff in the course of their duties. If furniture was not available,officers and staff could not carry out their duties safely or effectively.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,431,447
seven.1.7) Name and address of the contractor/concessionaire
"Withheld for Security Reasons"
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The scale and impact of COVID was unforeseen and redirected procurement resources away to priority PPE areas. Given some of the technical requirements and specialist furniture items required by PSNI, interim quotations are not possible nor proportionate as substantive testing is required and all items must pass through Quality Assurance and be assessed by Occupational Health & Welfare on ergonomics, strength, stability and BS5459 standard. In addition any appointed contractor must have CTC Police level 2 vetting. PSNI are currently undertaking a complete review of their requirements to clearly scope out what they need to ensure a fair and transparent competition going forward.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The modification falls under the provisions set out in Regulation 72(1)(b) for additional works, services or supplies that “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,460,559
Total contract value after the modifications
Value excluding VAT: £1,710,000