Section one: Contracting authority/entity
one.1) Name and addresses
University Of The West Of England
Frenchay Campus, Coldharbour Lane
Bristol
BS16 1QY
Country
United Kingdom
NUTS code
UKK11 - Bristol, City of
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Research Management Software (Worktribe)
two.1.2) Main CPV code
- 48900000 - Miscellaneous software package and computer systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Worktribe is a market leading software-as-service research management platform for research management. The suite provides a range of capabilities in use by the institution The Research Management has been developed from the ground up to help academics and administrators manage research activity from initial project conception to bid preparation, approval, submission and post-award. The functionality includes; Costing and pricing, Document management, Approvals workflow, Ethics and peer reviews, Contracts management, Structured assessment and management of benefits and risks. These modules provide a cloud-based software platform for higher education research across the entire research project lifecycle.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £248,122
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK11 - Bristol, City of
two.2.4) Description of the procurement
Worktribe is a market leading software-as-service research management platform for research management. The suite provides a range of capabilities in use by the institution The Research Management has been developed from the ground up to help academics and administrators manage research activity from initial project conception to bid preparation, approval, submission and post-award. The functionality includes; Costing and pricing, Document management, Approvals workflow, Ethics and peer reviews, Contracts management, Structured assessment and management of benefits and risks. These modules provide a cloud-based software platform for higher education research across the entire research project lifecycle.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
An end-to-end research lifecycle management consisting of the following: research pre-award, post-award and contracts products. UWE receives external funding to carry out academic research projects, a proportion of this is won through competitive bids to funders, through charities, government bodies and industrial organisations.
The process of submitting applications to funders, the receipt of award funding, tracking of the award through its lifecycle and invoicing of expenditure against the award is then carried out mainly by nominated staff.
The management overhead on staff across the university in application and awards management is very large, and the need for communication and collaboration within the university is critical.
In order to improve and streamline these processes as much as possible UWE has explored the market for Research Awards Management systems. These are systems that assist with "end-to-end" management of the awards process, from bid development through to project closure.
This is a 5 year contract extension. Since first procuring Worktribe the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
318929
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
25 September 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Worktribe Limited
Engineers House, The Promenade, Clifton Down
Bristol
BS8 3NB
Country
United Kingdom
NUTS code
- UKK - South West (England)
Companies House
04576074
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £248,122
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of the West of England
Frenchay Campus, Coldharbour Lane
Bristol
BS16 1QY
Country
United Kingdom