Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
MOD Abbey Wood
Bristol
BS34 8JH
For the attention of
James Martin
Email(s)
Country
United Kingdom
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
one.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
one.3) Main activity
Defence
one.4) Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities:
No
Section two: Object of the contract
two.1) Description
two.1.2) Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code
- FI - Finland
- NO - Norway
- UK - United Kingdom
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
£10,010,000
two.1.5) Short description of the contract or purchase(s)
This requirement is to procure a minimum of 37 of the specified Over Snow Vehicles and also ancillaries and support for an initial 5-year period. The Authority reserves the right to order additional Over Snow Vehicles up to a maximum of 196 and additional ancillaries’ details of which will be included within the ITT.
two.1.6) Common procurement vocabulary (CPV)
- 34100000 - Motor vehicles
Additional CPV code(s)
- 34113200 - All-terrain vehicles
- 34120000 - Motor vehicles for the transport of 10 or more persons
two.1.8) Lots
This contract is divided into lots: No
two.1.9) Information about variants
Variants will be accepted: No
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
Defence Equipment and Support (DE&S) are a bespoke trading entity, and arm’s length body of the Ministry of Defence (MOD). We manage a vast range of complex projects to buy and support all the equipment and services that the Royal Navy, British Army, and Royal Air Force need to operate effectively. We work closely with industry, including through partnering agreements and private finance initiatives. More can be seen at MOD website –
https://www.gov.uk/government/organisations/defence-equipment-and-support
This requirement is to procure a minimum of 37 of the specified Over Snow Vehicles and ancillaries and support for an initial 5-year period. The Authority reserves the right to order additional Over Snow Vehicles up to a maximum of 196 and additional ancillaries details of which will be included within the ITT.
Specifications
The Over Snow Reconnaissance Vehicle (OSRV) Project is to provide the Ministry of Defence with an Over Snow Vehicle that will enable the user to operate in extreme cold weather environments.
The Authority requires a supplier with a proven track record of providing support for a vehicle fleet. Specifications to include, but not limited to, (Note: a detailed specification will be included within the ITT):
A. Over Snow Vehicle – Lynx Xterrain Brutal 850 E-Tech and modifications, to be defined at tender stage.
B. Ski-Sled – 2/4 ski design
C. Road Trailer – covered trailer, 2 x snow machine capacity, Norway/Finland compliant
D. Training – Operator and Maintainer
E. Publications – Army Equipment Support Publications
F. Spares and support of Over Snow Machines
The initial support period will be for five (5) years with the option to extend for a further five (5) years in one (1) year iterations.
Please note, suppliers can only bid with the specified OSRV detailed above and thirty-seven (37) OSRV must be available to the Authority no later than 31st January 2025.
The value advertised within this advert is inclusive of all potential options and is subject to future funding and approvals.
Further details of the platform, quantities, options, and Contract duration shall be set out within the Invitation to Tender (ITT).
The Project Team is running this procurement using the ITT process as set out in Chapter 16 of the Defence and Security Public Contracts Regulations (DSPCR) 2011.
The Contract Classification is Official Sensitive. The Cyber risk profile for this requirement has been assessed as Very Low. Suppliers will be required to complete the Supplier Assurance Questionnaire (SAQ) as of the ITT.
Pre-Qualification Tender Stage
The DPQQ (Dynamic Pre-Qualification Questionnaire) will be hosted in the Defence Sourcing Portal (DSP). All supplier responses to be submitted via the DSP.
The DPQQ will close for suppliers at 17:00 15th November 2023.
Whilst it does not intend to do so, the Authority reserves the right to depart from this tender timetable at its discretion and will notify Tenderers accordingly throughout the competition.
The anticipated timetable for the whole procurement process is as follows:
DPQQ Responses Received (30 calendar days) by 15th November 2023
DPQQ Evaluation (Down selected to a Maximum of 5) completed by 29th November 2023
ITT Issued 30th November 2023
ITT Return Date by 18th January 2024
Selection Criteria
It is a requirement that the potential Bidders shall supply the specified OSRV no later than 31st January 2025. As such, it will be necessary to confirm that this is achievable at the DPQQ stage. Should this not be possible, the supplier will be deemed non-compliant and excluded from progressing to the next stage.
Bidders must also confirm that they are authorised by BRP to supply the specified Over Snow Vehicles, without evidence bidders will be deemed non-compliant and excluded from progressing to the next stage.
Estimated value excluding VAT:
£10,010,000
two.2.2) Information about options
Options: Yes
Description of these options: Further details of the platform, quantities, options, and Contract duration shall be set out within the Invitation to Tender (ITT).
two.2.3) Information about renewals
This contract is subject to renewal: No
Section three. Legal, economic, financial and technical information
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
three.2.2) Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: See DPQQ
Criteria regarding the economic and financial standing of subcontractors (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: See DPQQ
three.2.3) Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: See DPQQ
Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)
Information and formalities necessary for evaluating if the requirements are met: See DPQQ
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Restricted
four.2) Award criteria
four.2.1) Award criteria
the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
709407451
four.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 15 November 2023 - 5:00pm
Payable documents: no
four.3.4) Time limit for receipt of tenders or requests to participate
15 November 2023 - 5:00pm
four.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
30 November 2023
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.