Section one: Contracting authority
one.1) Name and addresses
Dorset Council
Dorset Council, County Hall, Colliton Park
Dorchester
DT1 1XJ
Contact
Mrs Bryony Blair
bryony.blair@dorsetcouncil.gov.uk
Telephone
+44 1305225532
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
https://www.dorsetcouncil.gov.uk
Buyer's address
https://www.dorsetcouncil.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Moors Valley Country Park Food and Drink Concession Contract
Reference number
DN744242
two.1.2) Main CPV code
- 55300000 - Restaurant and food-serving services
two.1.3) Type of contract
Services
two.1.4) Short description
Moors Valley Country Park has been in operation for 35+ years and has grown from its origins as a local Country Park to a regional attraction with an average of 1,000,000 visitors each year; it is one of the most visited attractions in the south of England. The Park has built a wide reputation as a unique countryside setting where people can experience and enjoy a range of quality outdoor activities and learn more about the environment around them. Many visitors return time and time again and the Park engenders a strong affection and support amongst local communities.
The Park covers an area of about 600 hectares, split between 120 hectares of the Moors River Valley owned by Dorset Council (DC) and 480 hectares of pine and birch forest managed by Forestry England (FE)
The Park is managed in partnership between DC and FE with respective responsibilities defined within a Partnership Agreement for the Park. Each organisation carries primary responsibility for management of facilities and services on its own land ownership, but as far as the visiting public is concerned the site is a single destination with seamless management.
DC land contains the Visitor Centre with its Information Point, restaurant and takeaway, gift shop, toilets and cycle hire centre, Adventure Valley, an 18-hole golf course and its club house, play areas, the narrow-gauge steam railway, nature trails, music trail, Ranger Den and picnic areas.
The current catering concession began in 2001 and operates the restaurant and takeaway kiosk at the Visitor Centre. The current concession will finish on 14th January 2025 and the new concession will begin on 15th January 2025.
Tenders are being sought for this new concession contract.
two.1.5) Estimated total value
Value excluding VAT: £9,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55400000 - Beverage-serving services
- 55500000 - Canteen and catering services
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
two.2.4) Description of the procurement
Moors Valley Country Park has been in operation for 35+ years and has grown from its origins as a local Country Park to a regional attraction with an average of 1,000,000 visitors each year; it is one of the most visited attractions in the south of England. The Park has built a wide reputation as a unique countryside setting where people can experience and enjoy a range of quality outdoor activities and learn more about the environment around them. Many visitors return time and time again and the Park engenders a strong affection and support amongst local communities.
The Park covers an area of about 600 hectares, split between 120 hectares of the Moors River Valley owned by Dorset Council (DC) and 480 hectares of pine and birch forest managed by Forestry England (FE)
The Park is managed in partnership between DC and FE with respective responsibilities defined within a Partnership Agreement for the Park. Each organisation carries primary responsibility for management of facilities and services on its own land ownership, but as far as the visiting public is concerned the site is a single destination with seamless management.
DC land contains the Visitor Centre with its Information Point, restaurant and takeaway, gift shop, toilets and cycle hire centre, Adventure Valley, an 18-hole golf course and its club house, play areas, the narrow-gauge steam railway, nature trails, music trail, Ranger Den and picnic areas.
The current catering concession began in 2001 and operates the restaurant and takeaway kiosk at the Visitor Centre. The current concession will finish on 14th January 2025 and the new concession will begin on 15th January 2025.
The food offer visitors’ experience at Moors Valley is an integral part of their visit, as such it is essential that the food offer is delivered to the highest standard. To meet the needs and expectations of our visitors the food offer must deliver: ‘Good quality, sustainably sourced homemade food; catering for all ages and requirements, offering value for money and visitors time and excellent service’. We are looking for a contractor who is eager to deliver this vision. Who will be an enthusiastic member of the Moors Valley ‘team’, who is passionate about food and who cares about their customers.
This forms a vital part of Moors Valley Country Parks overall offer and is a significant revenue driver for Dorset Council, with approximate yearly revenue equalling £220,000 (3-year average) through a % revenue share set within the contract.
By building in appropriate levels of investment, which would be provided by the concessionaire, to be utilised in agreement with Dorset Council, to directly benefit both partners, it would enable sustained growth and increased revenue potential.
The advertised value is based upon the estimated value of the opportunity over the life time of the contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £9,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 October 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
28 October 2024
Local time
2:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Dorset Council
Dorchester
Country
United Kingdom