Section one: Contracting authority/entity
one.1) Name and addresses
UNIVERSITY OF YORK
Heslington
YORK
YO105DD
Contact
Rob Hunt
Telephone
+44 1904328201
Country
United Kingdom
NUTS code
UKE21 - York
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR and Payroll System
Reference number
UY/PROC/298
two.1.2) Main CPV code
- 48450000 - Time accounting or human resources software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
HR and Payroll System licence and support
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £780,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE21 - York
two.2.4) Description of the procurement
HR and Payment System licence and support renewal
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The University of York (including its associated entities) intends to extend its current HR and Payroll System contract with its current provider for a 5 year period commencing 1st April 2022 without a call for competition. The University's reasons are: The cost of acquiring and implementing a new HR and Payroll system is considerable. The University has no current funding provision to replace the HR and Payroll System particularly in the context of a post-COVID environment and has more critical strategic IT priorities. In addition it does not have the resource and capacity to undertake the significant work required to carry out a migration to a new solution. However, the University believes that the current provider is unlikely to be able to extend the current "on-premise" arrangement at the end of the 5 year term and therefore at that point the University intends (in line with its strategic IT ambition) to move to a cloud/SaaS solution following a competitive tender process.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
9 December 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Zellis UK Limited
Bristol
Country
United Kingdom
NUTS code
- UKK11 - Bristol, City of
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £780,000
Total value of the contract/lot/concession: £780,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of York
York
Country
United Kingdom